Administrative Assistant

The Administrative Assistant in coordination with both the Office Coordinator, Human Resources Logistics/Procurement Officer and Operations Manager will assist in multiple functions in the Beirutoffice. This includes but is not limited to, functions related to Mercy Corps long term Service Contractors (i.e. maintaining SC database, ensuring payments are processed, ensuring completed files, id card preparation and tracking of personal logsheets), processing and purchasing monthly stationary requests through the stationary system, assisting the Office Coordinator with tasks including arranging travel bookings and other duties as assigned. The Mercy Corps Lebanon Operations team is currently in a time of growth and this position will be updated as needed.    ESSENTIAL JOB FUNCTIONS: Maintaining Long Term Service Contractor (Service Agreement) database Ensuring LT Service Agreement payments are processed in a timely fashion All Admin functions related to Long Term Service Agreements including the creation of ID cards, tracking of personal vehicle log sheets, collection of monthly timesheets from the field, etc. This could include assisting HR if these personnel are made full time staff. Preparing and Processing monthly stationary requests Preparing Payment Requests as given down from Procurement Assisting with or conducting travel bookings for MC Lebanon staff and visitors coming to the area Assisting with or conducting hotel/venue booking for MC staff as necessary Processing monthly phone bill payments Being present at the reception area, receiving guests and answering phones as needed Other office tasks (i.e. making copies, etc.) as assigned Conduct himself/herself both professionally and personally in such a manner as to bring credit toMercy Corpsand to not jeopardize its humanitarian mission. Other duties as assigned.