Administrative Assistant - Beirut Mc

GENERAL POSITION SUMMARY: The Administrative Assistant in coordination with the Humanitarian Access Team, Office Coordinator, and Human Resources Logistics/Procurement Officer and will assist in multiple functions in the Beirut office. This includes but is not limited to, functions related to the maintenance of Mercy Corps databases and distribution lists, graphic design work with Adobe Illustrator and InDesign, tracking monthly timesheets, completing expense reports, assisting the Office Coordinator with tasks including arranging travel bookings and other duties as assigned.   ESSENTIAL JOB FUNCTIONS: Managing membership access to the Mercy Corps HAT web-platform Managing the Mercy Corps HAT email distribution lists for product releases Graphic design for product releases in Adobe Illustrator and InDesign (can be trained) Translations from Arabic to English & English to Arabic (non-professional) Editing and revising documents in English Primary focal point for all MC logistics and finance requests. Tracking monthly timesheets of Mercy Corps HAT staff members Complete and track MC internal paperwork, to include expense reports, procurement requests, etc. Assisting with travel bookings for Mercy Corps HAT staff and visitors coming to the area Assisting with or conducting hotel/venue booking for MC HAT staff as necessary Draft, implement, and manage consultant contracts and payment Other office tasks as required Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission. Other duties as assigned.