Finance Assistant

PROGRAM/DEPARTMENT SUMMARY: The Mercy Corps Finance Department is responsible for all financial functions of Partnership Support Program (PSP) including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps PSP Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the PSP Program Department, the Finance Department provides timely reports and assistance to the - Humanitarian Director and the Program team to ensure that financial resources are used efficiently and effectively. GENERAL POSITION SUMMARY: Working in the Finance Department under the direction of the Finance Officer and Finance Manager, the Assistant Finance Officer will assist in the processing and recording of payment transactions in timely and accurate manner.    ESSENTIAL JOB FUNCTIONS: Maintain custody of the office cash fund and make daily payments of approved transactions Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment Perform and document frequent cash counts with the Finance Officers/Finance Manager Ensure proper supporting documents are in place before submission for signature Assist in verifying and prepare receipts for payments Assist in preparing monthly financial statements  Record payment vouchers daily in the bank subjournal Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance and to fulfill audit requirements Maintain a file system for finance documents, vouchers, invoices, Partners….; Perform clerical functions such as preparing correspondence, reservation of the conference room, and scheduling meetings Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission. Other duties as assigned.   SUPERVISORY RESPONSIBILITY: None   ACCOUNTABILITY REPORTS DIRECTLY TO: Partnership Finance Coordinator   WORKS DIRECTLY WITH: Finance Director, Finance Officer, Compliance Advisor   KNOWLEDGE AND EXPERIENCE: Two or more years of bookkeeping, banking or cashiering experience   A degree in accounting or a relevant business field is desirable.  Strong computer skills in MS Office programs, particularly Excel  Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail Excellent oral and written English skills Arabic Typing Skills    SUCCESS FACTORS: A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.