Procurement Officer

PROGRAM/DEPARTMENT SUMMARY: The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.  GENERAL POSITION SUMMARY: The Procurement Officer is responsible for overseeing procurement aspects of Mercy Corps’ logistic operation.  Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services. ESSENTIAL JOB FUNCTIONS: Daily coordination of MC procurement activities; to include receiving and checking PRs, printing, etc. Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies; Preparation of tender and contract documents Assist Program and operational personnel in regular procurement planning meetings. Assists staff  as needed on creating clear and understandable purchase requests and other documentation; Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats; Interact with contractors, in coordination with the Country Operations Manager;  coordinating with Finance department to ensure payments are facilitated in a timely manner Prepare the required documentation of supplies and transactions are completed to MC standards. Preparation of status reports on deliveries for P&L and office Management and recipient of supplies. Assist in the maintenance of thorough procurement files as outlined in the MC procurement policy;  Assist the P&L management and office staff with procurement activities, as required; Assists P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets. The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit toMercy Corpsand to not jeopardize its humanitarian mission. Other duties as assigned