Project Assistant

GENERAL POSITION SUMMARY: The Project Assistant, based in Zahle, will report to the Protection Project Manager to provide support to the protection monitoring project. Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services. ESSENTIAL JOB FUNCTIONS:   Manage and renew office and house/apartment rental agreements. Establish and maintain appropriate filing systems for office correspondence.  Receive and dispatch mail. Ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies. Provide verbal and written translation support documents, contracts, meeting, statements, records, etc. as requested. Purchase of office supplies. Co-ordinate any other necessary administrative and office management details on behalf of the Program Manager. Collects monthly timesheets from Refugee Outreach Volunteers and pays them through monthly cash                                advance. Daily coordination of MC procurement activities; Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies; Assist Program and operational personnel in regular procurement planning meetings. Assists staff  as needed on creating clear and understandable purchase requests and other documentation; Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats; Interact with contractors, in coordination with the Program & Operations teams; Prepare the required documentation of supplies and transactions are completed to MC standards. Preparation of status reports on deliveries for P&L and office Management and recipient of supplies. Assist in the maintenance of thorough procurement files as outlined in the MC procurement policy;  Assist the P&L management and office staff with procurement activities, as required; Assists P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets. The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission. Other duties as assigned   KNOWLEDGE AND EXPERIENCE: Degree in a relevant business field is desired. 2-3 years of experience in large scale supply chain management; Strong organizational skills; ability to interact effectively with international and national personnel. Excellent oral and written English skills. High computer skills on MS Office programs, especially in MS Excel. A demonstrated ability to multi-task and process information into action as to not delay program activities. A clear understanding of procurement ethics and donor compliance is essential.  SUCCESS FACTORS: Conscientious with an excellent sense of judgment Ability to work simultaneously on multiple tasks Willingness and ability to work effectively with a wide variety of people Ability to work as part of a team and coordinate with project personnel Good spoken and written English and Arabic Computer literate and strong organizational skills.