Internal & External Vacancy - Logistics Officer - Ref #536

Job Purpose

The Logistics Officer reports directly to the Project Coordinator. He/she must be able to rapidly procure Program supplies, services, and equipment while ensuring best practices and maintaining audit-compliant records. 

Responsibilities

• Timely and duly prepare procurement & logistics plans for the office and projects and monitoring of their implementation.
• Coordinating and planning with the relevant requesting staff/programs regarding the order and delivery of supplies.
• Preparing the relevant logistic plans related to cars and staff movements.
• Documenting logistics activities with logs, reports, and any required supporting documentation.

Procurement and logistics tasks:

• Identifying vendors/suppliers. 
• Conducting market assessments for goods and services when needed.
• Collecting offers and quotations as needed.
• Assisting in bid analysis and technical reviews.
• Ensuring the offers/bids are in line with the requested specs.
• Preparing Purchase Requests as needed.
• Ensuring items/materials availability according to needs. 
• Controlling quality and quantity of goods and services delivered.
• Ensuring that the format and information on quotes and invoices comply with Mercy-USA’s regulations and procedures.
• Assisting in purchasing goods, assets, and services from the purchase request to payment and delivery.
• Verifying the compliance of the procurement files with regards to internal Procurement Procedures and Donors guidelines.
• Ensure archiving of validated procurement files and contractual documents, in compliance with Mercy-USA’s guidelines.
• Following up on the procurement plan.
• Checking and validating the vehicle log books.
• Monitor the use of vehicles (consumption and mileage, damages, administrative documents).
• Preparing and completing orders for delivery or pickup according to schedule and in coordination with the relevant manager.
• Ensuring the good respect of Mercy-USA’s transportation procedures and vehicle maintenance.
• Overseeing warehousing and storage, ensuring safety and security.

Corporate Competencies:

• Demonstrate integrity and respect to Mercy-USA’s values and mission.
• Display cultural, religious, racial, gender, age and nationality sensitivity and adaptability along with respect to all.
• Promote the vision, mission, and strategic plan of Mercy-USA in Lebanon.
• An honest team-player with strong interpersonal skills.

Functional Competencies 

• Following and applying Mercy-USA’s procurement procedures as per the procurement policy.
• Good theoretical understanding of procurement principles.
• Ability to familiarize with new areas and people.
• Ability to deal with day-to-day stresses, complaints and field-level security concerns that may arise. 
• Good analytical skills with the ability to analyze a range of data and issues and develop solutions.
• Good communication skills.
• Ability to supervise, coach and motivate the relevant staff.
• Ability to deliver effective briefing, training, and capacity building. 

Knowledge Management and Learning

• Ability to familiarize with new areas and people.
• Ability to use tools provided with little direction. 
• Ability to build new relations with individuals on the field in a comfortable and safe way.
• Ability to differentiate between personal and business relations on the field.

Self-Management 

• Self-motivated, quick learner with an initiative to perform well and beyond expectations.
• Calm and well-mannered under pressure. 
• Quick response to urgent requests for information.
• Takes and responds well to feedback. 
• Energetic and positive about the work being conducted. 
• Focused on results and meeting deadlines.

Minimum Hiring Requirements 

• A University Degree or vocational qualifications with relevant experience within the field. 
• At least 3 years of professional experience (after completion of university degree) in procurement and/or logistics management. 
• Working with an international humanitarian & development organization is an added value.
• Good command (verbal and written) of English Language.
• Fluent in Arabic.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Child Safeguarding and Prevention of Sexual Exploitation and Abuse Disclaimer:

Mercy-USA is committed to child safeguarding and PSEA at all operational levels to protect its staff, volunteers and beneficiaries from the harm that arises out of sexual exploitation and abuse.  Mercy-USA conducts background checks on all new hires including requesting police reports. When individuals are terminated from Mercy-USA because of claims related to child safeguarding or PSEA, after investigation, they are reported to relevant authorities and added to relevant criminal/abuser registries to ensure they are not hired again by other INGOs, local NGOs or the UN.

Candidate Considerations: 

Mercy-USA prioritizes protecting employee culture and maintaining the quality of our work. The following documents will be requested if you are considered for hire:

• Police Check/Report
• ID
• References List 

It is possible that as a condition for hiring, Mercy-USA will, with your consent, conduct an International Background Check and/or check national and interagency sex offender registries.

Please note this position relies on donor funding and final approval, if for any reasons the funding is blocked or delayed, Mercy-USA reserves the right to take action including terminating the hiring process and/or the contract immediately.