Finance Officer

Financial Reviews and Operations

• Analyze financial data to identify trends, efficiencies, and improvements, and provide insights to the Financial Director
• Offer advanced analysis and review of financial transactions for troubleshooting and suggest correcting errors in the financial system
• Prepare cash requests for donors
• Ensure all financial documents and files are accurate and submitted within deadlines
• Conduct financial reviews for:
  • Syria operations: Reviews accounting transactions, GL accounts, and reconciliations following Generally Accepted Accounting Principles (GAAP)
• Prepare and process:
  • Syria salaries
  • Syria COLA (Cost of Living Allowance)
  • Syria rates

Document Management

• Scan and file supporting financial documents
• Maintain records of all signed agreements
• Review all financil documentation and ensure its accuracy before submission to donors
• Ensure all files are accurate and maintained in the finance department.

SAP Management

• Add new projects with corresponding budget lines
• Activate or deactivate projects when assigned by the Financial Director

Monthly Updates

• Maintain and update:
  • Monthly Agreement Excel spreadsheet
  • Monthly Reporting Scheduler Excel spreadsheet
  • COLA Excel spreadsheet

Financial Reporting

• Develop revenue/expense analysis, reporting, on a project basis, and presenting to the Financial Director.
• Prepare financial reports for donors, ensuring they are complete, timely, and aligned with contractual obligations
• Monitor project expenditures and compare them against approved budget allocations, promptly identifying and flagging any variances
• Assist in the preparation of forecasts

Communication with related parties

• Address donor comments and prepare necessary replies
• Coordinate with auditors and provide necessary financial data and supporting documentation
• Collaborate with other departments to provide financial guidance and support
• Act as a focal point for donor audits and financial queries
• Communicate with vendors, clients, and other departments regarding financial matters

Miscellaneous Responsibilities

• Manage Theology & Ecumenical department financial matters (advances, expenses, per diems, etc.)
• Ensure all Lebanon salary slips are signed and properly filed

End-of-Year Financial Tasks

• Perform analyses for:
  • Prepayments
  • Control Accounts
  • Severance payments

Backup Responsibilities (During Accountant’s Leave)

• Process payments.
• Manage advances and reimbursements.
• Handle kilometer reimbursements (KM).

 Compliance & Regulations

• Ensure compliance with accounting and financial laws, standards, regulations, and internal policies & procedures.
• Evaluate, certify, and coordinate ledger entries in adherence to rules, while guaranteeing that close activities are accomplished promptly and accurately
• Raise accounting discrepancies and irregularities to the financial director and suggest solutions

 Performs other related duties and responsibilities as assigned by the Financial Director