Administrative Coordinator

Principal Responsibilities 

• Maintain a safe and secure work environment and ensure that the offices and guesthouses environment is kept clean and breakages repaired/ replaced.
• Managing the relationship with the office and guesthouse owners to ensure the high quality of services
• Maintenance of files and records relevant to office and guesthouse rent/lease.
• Provision of support to maintenance of common premises and common services.
• Coordinating meeting rooms capacity, scheduling meetings, and providing support when necessary (meeting rooms equipment)
• Administrative support to conferences, workshops.
• Organizing and managing the stationery, cleaning supplies, tea/coffee storage closet and kitchens
• Ensuring maintenance of the offices and guesthouse furniture including desks, chairs, cabinets, beds, wardrobe, etc.
• Coordinating domestic and international travel arrangements for staff and visitors, processing Travel Claims and arranging tickets, visas, hotels and revisions as required.

Essential Experience

• Three years of progressively responsible clerical and administrative work
• Fluency in English and Arabic is required
• Proficiency in computers and office software packages (MS Office)
• Experience of reporting on a timely and accurate basis to the organisation
• Experience of managing and capacity building a team of national staff

Qualifications

Completion of secondary education. A university degree/diploma in business administration is an asset.