Finance Assistant

Principal Responsibilities

• Verify payment vouchers and prepare check/ cash letter and transfer.
• Ensure that all books of accounts in cashbook are up to date and that supporting documentation for all financial transactions follow MAG financial procedure and systematic order and in safe and secure conditions
• Responsible for the bank reconciliation and ensure matching between cashbook and bank statement.
• Send and track payment requests via HQ bank accounts that are necessary for the programme. (Non- Cash Transfer) and prepare a tracker to monitor these payments
• Follow up with supplier for collection of payments.
• Keep track to ensure the minimum balance of cash and bank accounts are updated as per the latest country’s memo.
• Assist in verifying payroll
• Follow up on Salary draw dawn for international staff
• Prepare the per diem payments for operations and support staff
• Verification of quotations received by suppliers and reporting any inconsistencies.
• Maintain a proper filing system for the accountancy on monthly basis and archiving on monthly basis
• Assist the Finance Manager and Finance Officer in the monthly accounting closing process
• Make sure all “month end” folders (monthly accountancy) and “year end” folders (yearly accountancy) are updated on UK server as per the due dates set by HQ.
• Prepare all running costs documents as requested during the audit and insure that they are compliant with all MAG and donor financial procedures for internal audit and external audit.

Specific Skills required: Candidate is expected to be rigorous and detailed oriented

General

All MAG staff is expected to undertake the following general duties:

• Work towards achieving departmental business plan objectives.
• Work within the framework of MAG’s core values, promoting it’s ethos and mission statement.
• Work as part of a team and liaise with other departments to ensure effective communications across the organization.
• Ensure familiarity with and adhere to all MAG policies and procedures and safeguarding framework.
• Ensure confidentiality of information as required by MAG policies and procedures.
• Undertake any other duties appropriate to the post as may be required.
• Aware of gender mainstreaming and ready to participate in gender awareness courses/training
• Able to work in a mixed team