Procurement Officer

. Scope of Work: Under the supervision of the Project Manager, the incumbent is expected to undertake the following duties: • Manage the project procurement through implementing all policies and procedures related to procurement activities & ensuring that Bank procurement guidelines and grant agreement provisions are followed in transactions; • Develop procurement tools such as standard format for Terms Of Reference, Technical Specifications, customized contracts for staff and other individual consultants;  • Contribute to the operational manual procurement section; • Undertake necessary advertisement on annual and periodic basis; • Undertake procurement activities, such as assisting/reviewing technical specifications for goods and terms of reference for consulting services; preparing bidding documents; writing evaluation reports; providing necessary assistance and tools for conducting evaluation processes; etc. • Conduct market research and update price lists in respect of relevant equipment;  • Develop and maintain a database of suppliers and consultants to include their contacts, areas of expertise, relevance to project components. A cross reference system would be necessary to facilitate identification of filed supporting documents and Curricula Vitae;  • Maintain a coherent filing system to include procurement preparation and contract management, correspondence, claims, reports, etc. • Ensure that all Consultants deliverables are properly filed and referenced;  • Lead the development of a Project Procurement Plan and generate regular updates for the guidance of the Project Manager, and the NVSP team; • Develop tools for capturing procurement data and identify progress towards the achievement of procurement schedules;  • Participate in project technical committees or component team meetings in order to ensure timely implementation progress and a focus on procurement related activities;  • Coordinate with the NVSP Financial Officer for regular preparation of Project Management Reports, as a part of the World Bank financial reporting requirements;  • Undertake other procurement related duties and assist with other project management responsibilities as required by the Project Manager; • Provide training to procurement staff and other staff involved in procurement processing.  • Monitor procurement processing in close collaboration with the financial officer and maintain a realistic planning allowing proper budgeting; • Participate in procurement training courses if necessary.