Program Assistant

Under the supervision of the project manager, the incumbent is expected to undertake the following duties: Provide      necessary assistance and support to the NVSP team and contracted      consultants in the implementation of their tasks for the achievement of      program results Ensure logistical      arrangements for the prompt and effective implementation of the team’s      activities as well as for all kinds      of consultants’ missions Assume      overall responsibility for administrative matters of a more general nature      such as registry and maintenance of project files and records Maintain      records on all project personnel and local consultants and their      respective status in accordance with accepted policies and procedures Organize      meetings, workshops and focus groups and take minutes of meetings Ensure an efficient and fast circulation of      external correspondence Make inventory of office supplies (once a month) and after      approval of the Project Manager send and follow-up orders Organize      the delivery of goods, suppliers and equipment acquired during Project      activity; Assist      Program Manager and Coordinator in maintaining database and on-line portal Fulfill      and execute additional functions related to the held position, necessary      to implement and to reach Program objectives Submit      monthly report to Project Manager on achieved tasks.