Accounting Clerk

Duties and Responsibilities:

Maintain a log of all Project changes and the original project budget and its amendment and also file all Budget Amendments Requests and approvals. 

Maintain a log of yearly budget amendments  

 prepare the bank transfer letters from the donor accounts to the Organization Current Account (max the 20th of the month) and send to Chief accountant

Prepare the checks for the Head of Center dues and the Contractual Workers and send them to Chief Accountant for review. 

Prepare the bank transfer letters and submit them to the Chief accountant for review.

Record the payments in the manual Petty Cash Register, the Invoice and/or the Receipt along with 2 copies of Payment Voucher. 

Prepare checks on the Fox Pro system as per the Checks Summary by Center where she will add the Beneficiary Name, the Amount, and the check Number.

Download the soft copy bank statements from the online system granted by the bank for the period.

Reconcile these balances against the General Ledger for the same account extracted from the ERP system on same date.

Match the Checks shown in the General Ledger statement and Bank statement of Account against the FoxPro list of issued checks.

File the Bank Opening Letter

Forward the bank transfer letter to the Finance Manager for review and signature.

Take a copy of the Bank Transfer letter and send the original to the bank to execute a transfer to the Mouvement Social Bank account.

Send the Transfer letter copy to the Accountant for recording

File the check copy along with the related accounting entry.

Include the Asset in the register specifying the date of purchase, initial cost, accounting useful life/Depreciation rate, location, accumulated depreciation and category.

Maintain the Fixed Assets Register on timely basis and ensure that the depreciation is properly calculated in the Fixed Asset Register for each category and period.

Sends the updated Fixed Assets register at the end of the month to the chief accountant for review via email.

File the Accounting entry and the related email received from the Finance Manager. 

PLEASE SPECIFY THE VACANCY IN YOUR EMAIL SUBJECT