Administrator

Responsibilities and Duties:

Develop and update administrative systems to make them more efficient and resolve administrative problems

Develop and maintain a filing system (classification and archiving)

Supervise and maintain an updated contact list with the secretary in Badaro’s headquarters and the centres

Maintain and update supplies/ equipment inventory and assume responsibility for office supplies in Badaro’s headquarters.

Generate memos, emails and reports when appropriate, ensuring that deadlines are met, and work is completely correct.

Organize and follow up with the concern executive management team (expiry dates, renewals etc.)  on current contrats (maintenance, insurance,  etc.).

Take in charge the data backup on the server.

Take in charge official procedures related to grant management and projects with MoI (yearly), MoJ, MoSA, MoPH, and NGOs.

Archive communication material no longer needed.

Draft different contracts and agreements upon the request of the Executive Management team and coordinators  (Executive Director, Financial Manager, HR Manager, Support services Manager, communication Manger, program coordinators etc.).

Coordinate with the IT to fulfil necessary technology requirements of new hires including, not limited to laptop, mail, and access rights.

Present induction and onboarding sessions for new joiners at Badaro’s headquarter to facilitate integration in MS culture, management, working environment and policies.

Ensure complete handover of MS related assets on last employment date.

Qualifications:

Education and competencies:

Bachelor degree in business administration or relevant discipline with minimum 7 years of experience as an admin assistant or higher diploma in Business Administration or relevant discipline with minimum 10 years of experience as an administrative assistant 

Knowledge:

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Skills:

Outstanding organizational skills with the ability to multi-task

Excellent communication skills (written and verbal)

Excellent time-management skills

Details oriented

Proficiency in MS Office (MS Excel and MS PowerPoint in particular)

Reporting and problem-solving skills

Attitudes:

Strong personal commitment to the vision, mission, goals and values of MSL

Self-confidence and honesty

Ability to wok under pressure

Accuracy and transparency

Flexibility in dealing with others

Confidentiality of information

Languages:

Proficiency in Arabic reading and writing

Proficiency in English reading and writing