Education Program Coordinator

Duties and Responsibilities

Planning tasks

• Plan the delivery of the overall project and its activities in accordance with the mission and the goals of the organization;
• Contribute in developing new initiatives to support the strategic direction of the organization;
• Develop, with the financial & human resources manager, an annual budget and operating plan to support the program;
• Develop, with the M&E team, a program evaluation framework to assess the strengths of the program and to identify areas for improvement;
• Lead the development of funding proposals for the project to ensure the continuous delivery of services.

Organization tasks

• Ensure that project activities operate within the policies and procedures of the organization;
• Ensure that project activities comply with all relevant legislation and professional standards;
• Develop forms and templates to document project activities;
• Oversee the collection and maintenance of data of the program for statistical purposes according to the confidentiality/privacy policy of the organization.

Leading tasks

• Ensure all staff members receive orientation and appropriate training in accordance with organizational standards and requirements of the project;
• Coaching project staff by providing direction, input and feedback;
• Liaise with other coordinators to ensure the effective and efficient project delivery;
• Coordinate the delivery of services among different program and projects activities to increase effectiveness and efficiency.

Controlling tasks

• Write reports on the project for executive director and for donors;
• Communicate with donors as outlined in funding agreements;
• Ensure that the project operate within the approved budget;
• Monitor and approve all budgeted project expenditures;
• Monitor cash flow projections and report actual cash flow and variance to the financial manager on a regular basis (monthly/bimonthly);
• Ensure that all financial records for the project are up to date;
• Identify and evaluate the risks associated with project activities and take appropriate action to control the risks;
• Monitor the project activities on a regular basis and conduct an annual evaluation according to the project evaluation framework;
• Report evaluation findings to the Executive Director and recommend changes to enhance the project, as appropriate.