R 5_C_1 Training and operation manager for vocational Program Professional Local Expert (Independent/Body)

For this purpose, and according to the stipulations of article 3.2.3 of the “Practical Guide to contract procedures for European Union external actions “applicable from 15/07/2015, the Municipality of Tripoli is seeking to contract a short-term local expert to perform the following tasks in coordination with the project team:

• Coordinate with the trainers in elaborating the working schedule of each topic and follow up any needed modification.  
• Elaborate work sheets for each topic including the schedule of the vocational training program, list of the trainees including their names, phone numbers and addresses.
• Ensure that all required documents for registration are provided by each trainee when applicable.
• Prepare the list of the kits needed for the training in coordination with the trainers before the starting of the program and provide it to the project team.
• Coordinate with the trainers to provide all the documents needed to be printed before the starting of the program and provide it to the project team.
• Organize the training sessions, all the logistics arrangements and print any additional documents and courses when applicable.
• Coordinate with the manager of the vocational training center.
• Take the attendance of the trainers and the trainees, and provide it to the project team after the ending of each topic. Each training session attendance sheet should be signed by the trainees, the trainers and the manager.
• Prepare a list of received documents by the trainees signed by the trainees, the trainer and the manager.
• Follow up with the trainer and the trainees in case of any absences.
• Manage efficiently the implementation of the vocational training program.
• Elaborate an evaluation report after finishing each topic in the vocational training program that includes all the required documents such as final table summarizing the names of the trainees participated in each topic, the program of each topic, the attendance sheets of the participants and photos to give an overview about the program’s implementation.
• Elaborate a wrap up report for future capitalization that includes evaluation of the impact of the training program and any recommendations.
• Assist in the registration all participants interested in enrolling in the trainings
• Assist in the organization of the closing ceremony and participate in it.