Finance Officer

NCA is actively recruiting a Finance Officer.

The Finance Officer supports daily financial operations, including budget monitoring, grant tracking, payment processing, and maintaining accurate financial records. The role assists with financial reporting, cost allocations, and audit preparation while ensuring compliance with organizational and donor requirements. Working closely with the Finance Manager, the Finance Officer helps ensure smooth and accurate financial processes across all projects.

1. MAIN RESPONSIBILITIES

The Finance Officer has responsibility for ensuring efficient and effective financial and administrative management of NCA’s response program through:

• Adhere to policies and procedures set out in the financial management Chapter 8 from the NCA‘s Operational Manual; and any other manuals relevant to task assigned.
• Work directly with the Finance Manager to complete monthly financial reporting deliverables accurately and on time.
• Assists in the day-to-day operations of NCA office and participating cooperatively within the NCA team to ensure compliance with relevant NCA routines and guidelines.
• Maintaining accounting record and proper documentation
• Contributes to meeting financial reporting requirements and deadlines.

2. MAIN TASKS

Bookkeeping & Accounting:

• Processing all day-to-day invoices, payments and receipts, including cash and bank transfer payments and ensuring proper documentation and compliance to authorized thresholds.
• Updating cash book and daily cash journals and bank transfer register on daily basis.
• Filing and proper financial documents handling systems of accounting vouchers, contracts, and all needed supporting documents.
• Follow up and settlement of staff work advance on weekly basis.
• Preparing weekly cash counts.
• Updating monthly cash flow estimates to ensure timely and secure transfer of funds to bank accounts
• Preparing all day-to-day payment vouchers and financial transactions in Maconomy ensuring that financial transactions are up to date, timely and accurately recorded in the accounting system. 
• Performing cash and bank reconciliations in addition to reconciliations of accounts payable and accounts receivable
• Assisting with monthly payroll processing to ensure timely and accurate disbursement.
• Support in the month-end closing process to ensure accurate financial reporting.

Budgeting, Financial Planning & Reporting:

• Assist the Finance Manager to prepare donor financial reports and proposal budgets and cost estimates of project activities.
• Assist the Finance Manager in monthly reconciliations of the project’s balances.

3. SPECIAL DUTIES/FUNCTIONS ASSIGNED TO THE POSTION:

• Comply with NCA code of conduct and take appropriate steps when needed to ensure internal controls are maintained to minimize the risk of fraud or theft.
• Review all documents received by other departments including Purchase Requests and signed Contracts and other administrative functions.
• Assist in fulfilling audit requirements and any other role-related tasks assigned by line manager.
• Coordinate within the finance team and among NCA departments.
• Provide assistance to the Programs Department for activities related to trainings, meetings, and associated payments.
• Handle legal financial tasks, including registering agreements and other contracts with the Ministry of Finance, Municipalities, and relevant authorities.
• Assist in inventory updates and annual reviews, including physical counts and verification of furniture, IT equipment, donated items, and damaged assets in coordination with the Procurement and Logistics department.
• Provide support to local partners, including guidance on financial and administrative processes.
• Review partners submitted reports and supporting documentation to ensure accuracy, completeness, and compliance with organizational standards.
• Perform additional tasks as assigned or requested.