Driver / Logistics Assistant

Functional prerequisite

• Has a valid driving license and a good track record in driving safely. 
• Has excellent knowledge of areas in Beirut and good knowledge of other Lebanese regions.
• Previous work as a driver or in logistics is an advantage.
• Experience from physical protection, first aid, civil defense, or similar is an asset.
• Fluency in Arabic. English skills are an asset.
• Knowledge of basic automotive maintenance procedures.
• Has good driving habits and a well-developed security posture.
• Respond quickly and competently to the Line Manager’s requests.
• Has excellent attendance and positive attitude to the job.
• Good cooperation skills
• Ability to work under stressful conditions / high-stress tolerance.
• High ethical standards in accordance with anti-corruption policy and code of conduct.
• Ability to respond to work requirements after regular working hours.
• Computer skills and knowledge is an asset
• Driving license for a motorcycle is an asset
• Beirut residency preferable.

Responsibilities

Driver

• Run errands and transport assignments as requested by Senior Admin and Logistics Officer.
• Perform all duties in accordance with NPA’s policies and procedures and comply with all local regulations for the safe operations of a motor vehicle
• Transport NPA’s staff and guests and assists passengers in getting in and out of vehicles, and other courtesies.
• Plan route and requirements by studying schedule or ad-hoc requests by the office, always considering security policy, updated security advice, and weather conditions.
• Fulfill special requests such as picking up and delivering items as directed and running errands
• Maintain passenger confidence by keeping information strictly confidential.
• Promptly report any delays due to breakdowns, weather or traffic conditions or other emergencies or irregularities.
• Inspect vehicle for defects and safe operating conditions before, during and after trips.

Fleet Assistant

• Check on a weekly basis the external status of the vehicles and reports any incidents/accidents.
• Checks at least once per week vehicles oil, water, etc. as in the vehicles checklist.
• Conduct regular maintenance to the assigned vehicles. ( Full service at each engine’s oil replacement)Maintain the cleanliness of the vehicle and cleans interior and exterior.
• Make sure all vehicles documentation inside NPA vehicles are maintained and tracked.
• Maintain records required for compliance with local laws and regulations.
• In charge of the maintenance of all vehicles, reporting any malfunctions, maintaining relevant records in the vehicles, etc.
• Ensure that vehicles are furnished with up to date first aid equipment.

Office Needs Assistant

• Assist with general maintenance and provide admin and logistics assistant for all departments such as distributing internal and external mail.
• Photocopy documents as requested by his/her direct supervisor.

Logistics Assistant

• Submit and follow up applications at NSSF, Ministry of Finance, Lebanese ministries, Lebanese General Security, LMAC, RMAC, Foreign embassies and consulates, Customs offices, post offices, companies, municipalities, etc.), as based on the valid power of attorney prepared and signed at Notary Public office.
• Pick up at a delivery place or the office procured goods, and fill in necessary procurement documents, such as goods received note, etc.

Works as Backup for Driver / General Services Assistant during his absence.

Perform other duties as assigned by Line Manager

Additional Considerations:

The Driver / Logistics Assistant is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner