Finance Officer (Re-advertised).

Functional prerequisite:

• Relevant education, education preferably at postgraduate level in Finance and accounting or another relevant field.
• Minimum 3 years of professional experience in Accounting and Finance
• Good experience in accounting systems and software.
• Good understanding of the Lebanese Accounting procedures.
• Knowledge of Income Tax and NSSF procedures.
• Knowledge of Microsoft operating systems and software.
• Good communication skills.
• Experience from capacity building, follow-up, and training of partners and staff, including local NGOs
• Ability to work independently, and in a dynamic team.
• Good analytical and innovative skills.
• Excellent interpersonal skills and ability to work in a multi-cultural setting.
• The ability to work under pressure and adapt to diverse and complex work culture environments is necessary
• Good coordination skills. Managerial skills are an advantage.
• Good English and Arabic language skills, both written and verbally.  French is an advantage.

Responsibilities:

The Finance Officer is responsible for monitoring office financial activities; reviewing and reconciling office finances while ensuring compliance within legal and organizational guidelines.  S/he will ensure applying sound principles of accounting control procedures and recording all financial information and data. Finance Officer is responsible for Beirut cash management and payments therefore will not post any vouchers in Agresso related to Beirut cash boxes.

 Accounting:

• Responsible for electronic data-entry of all Bank and Cash vouchers and expenses vouchers into the Agresso system and procedures.
• Perform duties as cash custodian for USD and LBP cash box for Beirut office as per NPA polices.
• Responsible for quality and timely day to day accountancy operations, payments control and preparation, ensuring NPA payments templates are used and signed and that vouchers have all the needed supporting documents
• Act as a liaison with the support department for any issue related to payments.
• Managing and ensuring timely and due payments for local staff payroll
• Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document all project transactions and resolve accounting discrepancies.
• Maintain and coordinate the implementation of standardized accounting control policies and procedures.
• Voucher preparation of all NPA offices related costs and expenses and payments
• Manage and ensure timely and due payments for suppliers and reconcile their accounts,
• Perform monthly cash reconciliations (Cash and Bank) to ensure accuracy in the cash management system.
• Assist the internal and external Auditors to perform initial financial department audits to ensure accuracy.
• Reconcile NPA suppliers’ statements of an account such as insurances, security, and supplies on regular basis with keeping records.
• Assist with tasks of Tyre Office and Arsal Office including visits when requested by Sr. FO/ FM.
• Update database and keep soft and hard copies of all external contracts including rents, suppliers, insurances, vehicle rent, etc.
• Assist with preparing Governmental requirements (tax declarations and reporting, NSSF declaration and settlements, and VAT reimbursement).
• Assist in documentation and monitoring of internal controls.
• Follow-up on Imprest advances and perform cash count on a regular basis
• Report any discrepancy to line managers
• Review and assist in processing travel advances and expenses reimbursements
• Keep records for receiving all kind of payments for tracking
• Review of accounts payable (suppliers, personnel, Imprest, etc.) before the end of each month to process payments especially for ending projects
• Assist in the preparation of total balance reconciliation on monthly basis by reconciling cash and bank accounts and other balance sheet accounts related to NSSF and Income Tax.

  Financial Reporting:

• Manage the finance activities and assists Sr. FO/ FM to meet the financial reporting deadlines.
• Assist in project audits and NPA annual audits
• Assist in the preparation of cash flow forecasts and expenditure projections for each project.

 Filing:

• Responsible to file properly all financial documentation according to guidelines.
• Should upload all electronic filing on the specified folder on SharePoint.
• Responsible to maintain physical and electronic Finance data filing and backup
• Ensure that finance files are filed in a secure place and labeled properly in Beirut Office.
• Assist in uploading and preparing Grant files for each project

Perform other duties as assigned by the line manager.

Additional Considerations

• The Finance Officer is to abide by the policies and personal code of conduct set by the NPA and represent the organization in a loyal and responsible manner
• NPA’s values are based on equal rights for all, irrespective of gender, ethnicity, religion, sexual orientation, disability, or social status. 
• NPA practices ethical, fair, and impartial selection procedures.
• We are committed to equal-opportunity and discrimination-free recruitment processes.
• We aim to include women and employees from disadvantaged groups in our recruitment processes.
• NPA employees are expected to work under NPA’s core values, code of conduct, safeguarding policy, and other policies that guide staff actions and relationships
• NPA e-course on Safeguarding is mandatory to be completed upon the employment start date with NPA