HR/Admin Assistant

Requirements

• University degree in Human Resources or related field
• 2-3 years of experience as an HR Assistant, or relevant human resources/administrative position within national or international NGO in Lebanon
• Fluency in Arabi and very good English language
• Computer skills (MS Office, in particular)
• Basic knowledge of labor laws (including NSSF, income tax, etc.)
• Excellent organizational skills
• Strong communications skills
• Calm in stressful situations and ability to work under pressure
• Respect and abide by rules which govern NPA staff
• High respect to NPA ethical guidelines

HR RESPONSIBILITIES

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support
• Assist in the recruitment process
• Assist in staff screening on WatchDog
• Compile and update employee records (hard and soft copies)
• Upload HR documents on SharePoint upon the request of the line manager
• Assist in payroll preparation
• Assist in Payslips distribution
• Assist in tracking banks slips related to staff salaries
• Assist in responding to employees’ requests regarding HR issues, rules, and regulations
• Assist in keeping updated tracking sheets for staff leaves, safeguarding, project allocation in timesheets, etc.
• Issue staff IDs when requested
• Prepare and provide staff with employment certificates (employment, experience, NSSF, etc.) when requested
• Assist in responding to internal and external (controllers, auditors, etc.) requests and provide information when needed
• Cooperate with the Log/Admin Officer in Arsal on HR assigned tasks
• Cooperate with Log officer in Tyr on HR assigned tasks.
• Represent NPA in external HR related meetings/conferences

Perform other tasks when requested

ADMIN RESPONSIBILITIES

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements, residencies, rent contracts, and government letters
• Book conference calls, rooms, taxis, couriers, hotels, etc. 

Perform other tasks when requested