Administration Assistant

To support the Administration and Finance department with Administrative routines and take responsibility of the daily practicalities of Beirut office. Key Responsibilities Administration: Order, dispatch, keep record and follow up Beirut Stationeries stock Assist in making travel arrangements, booking of flights, and hotel accommodation for NRC staff and visitors. Responsible to order and follow up External transportation requests, settle payments Assist in submission of Residency Permit applications for International Staff Follow up on MTC Phone lines and detailed bills Activate and cancel/ Follow up Urgent news SMS service for NRC-Lebanon phones. Assist in following up trainings and workshops (Arrival of guests, transportation, accommodation, food, ad hoc requests, departure of guests, payments etc) Filling hard and soft copies of the Administration Department Focal point for Printing companies (Communicate, orders, delivery …) Attend meetings on request to take down minutes and be capable of editing, typing and circulation to participants concerned. Logistics: To support in issuing requisitions, order, distribute (stationeries, office supplies, kitchen supplies, maintenance for Beirut office …) To support in request quotations, receive offers, and prepare bid comparison to identify suppliers when needed for the Admin Department Fulfill any other related tasks that may be assigned by the FAM / Admin-HR Coordinator or the Country Director. Supervisees: Supervise the work of the Office Keepers.  Qualifications and Competences Academic and Professional Qualifications Ordinary National BA in a relevant field Relevant Experience Minimum of 1 year of relevant work experience Knowledge, Skills & Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Very Good English Language level Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus A strong administrative service orientation Good  individual counseling, conflict resolution and problem solving skills Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications. Ability to work independently whenever required Achievement indicators                                               Delivering working tasks in a structured, timely and professional manner Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect