Administration Assistant

The Administration Assistant is expected to represent Norwegian Refugee Council (NRC)Lebanonin a responsible manner and always to act in accordance with the NRC Code of Conduct.   JOB PURPOSE: To support FAO with Administration routines : update, maintain and disseminate Administration procedures throughout North Area To take responsibility for the daily practicalities of North offices/centers.   DUTIES AND RESPONSIBILITIES:   Administration:   -      Welcoming guests and acting as receptionist, guiding visitors through the Qubayat Office and forward them to the relevant staff. -      Assists in organizing internal meetings including taking minutes of meetings. -      Carry out secretarial functions (including translation, drafting letters, archiving,…) -      Provide basic financial support of Qubayat office (petty cash for daily cost. -      Attend external meetings on request to take down minutes and be capable of editing, typing and circulation to participants concerned. -      Act as HR focal point and provide administrative support to the team in Akkar Area. -      Ensure a proper implementation of the NRC Terms and conditions of employment, code of conduct and other employment guidelines. -      Liaise closely and support the logistic officer especially in paper works. -      Perform any other administrative and/or financial tasks as assigned by the FAO.     Logistics:   -      To support in procurements: to issue requisitions, order, distribute, and follow up payments  ( stationeries, office supplies, kitchen supplies, maintenance for Akkar offices/centers. -      To support in request quotations, receive offers, and prepare bid comparison to identify suppliers.     Finance:   -       Responsible for the daily handling of petty cash box records for Akkar offices/centers. -       Computerize and file vouchers and invoices.                                             Fulfil any other related tasks that may be assigned by the FAM, FO.