Administration Assistant

The Administration Assistant is expected to represent Norwegian Refugee Council (NRC) Lebanon in a responsible manner and always to act in accordance with the NRC Code of Conduct. JOB PURPOSE: •To support AFO with Administration routines : update, maintain and disseminate Administration procedures throughout NRC Bekaa operation •To be responsible for data entry and filing in the office DUTIES AND RESPONSIBILITIES: -Servicing the reception, answering hotline and recording information communicated, and welcoming visitors to the office. -Maintain NRC archives in accordance with NRC guidelines and filing key, including all required project documents -Responsible to carry out required Secretarial functions for Project Coordinator/Manager, Admin/Finance Officer, Logistics Officer -Input data into excel sheets and beneficiary contracts, maintain updated files for all beneficiaries in both hard and soft copy -Create and maintain information database -Liaise with Technical Field Coordinator, Project Coordinator, Social Field Assistants to gather and disseminate information and documents as required -Be the focal point for all beneficiary related documents and data -Perform photocopy work when required; -Keep contact list for NRC Bekaa staff updated at all times. -Make translations to-from English-Arabic and general correspondence in English and Arabic -Fulfil any other related tasks that may be assigned by the AFO or the Project Coordinator. SKILLS REQUIRED: -Excellent knowledge of Microsoft office package, including excel and word -Excellent written and verbal communication skills in both English and Arabic -Excellent organizational and time management abilities -Experience in data entry and/or administrative work