Database Assistant

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 1.      Role and responsibilities The following is a brief description of the role. Generic responsibilities Report on the project activities and ensure compliance with plans and NRC standards Adequately communicate and share information about NRC and our programmes Suggest new methods and approaches in order to improve the quality of the activities Carry out data collection as required for the Shelter programme as well as to assist the work of other CCs (ICLA, WASH, Education and CCB) Prepare and file relevant documents according to procedures Assist in emergency assessments (i.e. due to mass evictions or harsh weather) Assist in distributions as needed Specific responsibilities Update online shelter database as well as update and generate other relevant shelter databases in accordance with shelter activities and conduct social assessments Maintain, monitor, archive and report on files in hard copy form Report for shelter activity progress on weekly basis and as requested Cross-check relevant databases for conflicts and flag data discrepancies Prepare and share specific data within NRC Core Competencies With the support of the SFO, design internal monitoring and reporting tools Report all protection related concerns  - follow internal and external path for in and out referrals Liaise with landlords/landladies/beneficiaries to obtain their support Support the process of payments and signature of contracts as needed Ensure the appropriate documentation is in order for beneficiary contracts and subsequent payments. Organize and manage beneficiary files and ensure that all necessary documentation is in place. Critical interfaces By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: Beneficiaries Social Field Officers and Assistants, Technical Field Officers and Assistants, Team Leader, Coordinator, Social Assistant and Project Manager Other CCs (ICLA, WASH, Education & CCB) 2.      Competencies 1. Professional competencies Generic professional competencies: •             Experience from working with shelter projects in a humanitarian/recovery context •             Previous experience from working in complex and volatile contexts •             Documented results related to the position’s responsibilities •             Knowledge of English        Experience with data collection software Context/ Specific skills, knowledge and experience: •      Experience from working in the Bekaa Lebanon Experience in properly managing confidential information Knowledge of services provided by other agencies  Ideally, case-management experience 2. Behavioral competencies   Handling insecure environments Strong sense of organization Working with people Planning and delivering results Communicate with impact and respect Self-awareness and assessment Team work 3.       Performance Management The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: •             The Job Description •             The Work and Development Plan •             The Mid-term/End-of-trial Period Performance Review Template •             The End-term Performance Review Template •             The NRC Competency Framework