Database Officer

The Database Officer is responsible for contributing to the development of Shelter and Emergency Response procedures in the Bekaa by daily organizing and maintaining the Shelter and Emergency Response Database and preparing relevant reports in line with NRC’s strategy and standards.

Generic Responsibilities

1. Ensure adherence with NRC policies, tools, handbooks, and guidelines
2. Elaborate and maintain outputs database on a daily basis based on field data collection sheet
3. Prepare data collection sheet for assistants
4. Carry out data collection as required
5. Prepare surveys as required
6. Coordinate with the M&E department on data sharing
7. Prepare targets progress reports
8. Prepare donor monthly indicators database
9. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.
10. Ensure that all protection-related detected cases are referred to the concerned referral focal point and to the related Protection Coordinator.

Specific responsibilities

• Act as focal point for all NRC software related to field data collection – Kobo, ODK, dynamics 365, etc. As well as RAIS and Activity Info reporting.
• Prepare targets progress reports (weekly/monthly/quarterly) generated from the database.
• Perform Data entry on the Shelter database and extracting data from the database as requested by Shelter Project Manager
• Manage data regarding all implemented projects (owners, beneficiaries, bills of quantities, social assessments, annexes, etc.)
• Assist in preparation of shelter contracts for selected properties as well as payment requests when requested in collaboration with Finance
• Participate in the design of different databases and proposes technical solutions for the consolidation of all data related to the project implementation.
• Ensure that all files (both soft and hard copies) are complete, enforcing the correct archiving of the documents and arranging to send relevant files to management and finance when requested.
• Coordinate with the M&E department on data sharing and NRC’s internal reporting systems including donor monthly indicators database.
• Manage all Shelter data back-up for the Bekaa offline and online clouds such as OneDrive, Dynamics 365, etc.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Monitoring & Evaluation: Coordinate on data validation, monitoring, and reporting platforms.
• Shelter Project Manager & Coordinator.
• Emergency Response Coordinator.

1. Competencies

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

• Bachelor degree in Statistics, IT, Data Management, Social Work, Social Sciences, Economics, or other relevant fields

• Minimum 2 years experience from working in a relevant position with humanitarian organizations

• Solid understanding of quantitative data processing
• Experience with data management software and tools (spreadsheets, SQL, ODK, others)
• Experience in information management and analysis, and M&E approaches and techniques.
• Knowledge of Kobo Collect. Google Earth; SPSS or other analytical software a plus
• Solid reporting skills
• Proficiency in Microsoft Office applications
• Proficiency in Arabic and English, both written and verbal

2. Behavioral competencies

• Planning and delivering results
• Handling insecure environments
• Working with people
• Coping with change
• Analyzing
• Communicating with impact and respect