Executive Assistant To Country Director

All NRC employees are expected to work in accordance with the organization’s values: dedication, innovation, inclusivity and accountability are attitudes and believe that shall guide our actions and relationships.  1.      Role and responsibilities The following is a brief description of the role. Generic responsibilities Manage the Country Director’s calendar, including internal and external meetings, field and international travel; Manage the Country Director’s correspondence, including email inbox, prioritising issues, sharing information and responding to routine requests; Consult and prepare meeting agendas/workshop programmes and make arrangements for meetings and workshops; Maintain accurate records of discussions and agreed actions at workshops and meetings, whether internal or external; Conduct research, compile data, and prepare documents as requested; Maintain organised and accessible filing systems, virtual and/or physical as appropriate; Perform general clerical duties to include but not limited to: photocopying, Faxing, filing, etc; Participate in external information meetings on request, and disseminate salient points to the NRC team. Specific responsibilities Meet and greet visitors, maintaining contact details of key actors; Close liaison with the Advocacy and Information Advisor/Communications Officer on public statements by the Country Director, including media contacts; Ensure confidentiality of all communications (verbal, written and electronic), respecting the sensitivity of certain information; Observe NRC’s administration, finance, logistics and HR systems. 2.      Competencies Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 1. Professional competencies These are skills, knowledge and experience that are important for effective performance. Generic professional competencies: •Experience working with administration and secretarial tasks •Excellent minute taking skills, with ability to follow rapid conversation •Previous experience from working in complex and volatile contexts •Documented results related to the position’s responsibilities •Very good knowledge of English Context/ Specific skills, knowledge and experience: Strong ability in using Microsoft Office application Minimum 3 years of similar work experience Very good oral and written communication skills Ability to multitask 2. Behavioural competencies (max 6) Organized and detail-oriented Working with people Planning and delivering results Communicating with impact and respect Confidential and professional Dependable and trustworthy 3. Performance Management The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: •The Job Description •The Work and Development Plan •The Mid-term/End-of-trial Period Performance Review Template •The End-term Performance Review Template •The NRC Competency Framework