Finance Coordinator

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 1.      Role and responsibilities The following is a brief description of the role. Generic responsibilities (max 10) These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan. Implement NRC’s financial systems and procedures at national level and oversee their implementation at field level Ensure adherence to Financial Handbook, other NRC policies and donor requirements Ensure that the accounting, monitoring and reporting are according to procedures Supervise, train and develop financial team Support project staff in financial matters Specific responsibilities These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.   Ensure that cash and bank books records are updated on daily basis, ensuring that all coding is in line with donor and country coding structure. Ensure that monthly cash forecasts from all field offices are sent on a timely basis. Receive and review financial vouchers from the field offices and ensure that the supporting documents meet NRC and donor financial and procurement rules and regulations. Performing Weekly Cash counts with cash holder as well as verifying and posting the cash transactions to the system. Ensure preparation of Project Summary Sheet (PS) & Balance Reconciliation Sheet (BRS) within the stipulated period. Following up balance accounts. Prepare consolidated allocation tables (Staff, Vehicles, Rent) Focal point between the finance manager and field finance officers Focal point for Agresso between HO, CO and FO. Participate in tender openings with Logistic team Train and development of finance teams in all offices and program staff on budgeting, reporting and donor regulations. Take the lead in identifying changes to donor regulations and provide guidance and organize trainings Organise compliance checks in all field offices and ensure policies and procedures are followed and corrective action is taken as necessary Support the external auditor to ensure timely audit report statements. Follow up with fields on executing audit recommendations   Critical interfaces By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: •             Coordinate with PMs, AMs, PCs and field FOs. •             Coordinate with support departments. •             Coordinate with Agresso team in HO. •             Coordinate with Auditors.   2.      Competencies Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 1. Professional competencies These are skills, knowledge and experience that are important for effective performance. Generic professional competencies: •             Min. 3-5 years relevant experience in a similar position /management and coordination of staff/ good project management skills •             Previous experience from working in complex and volatile contexts •             Familiar with grants proposal writing and reporting •             Previous experience from working in complex and volatile contexts •             Documented results related to the position’s responsibilities •             Knowledge about own leadership skills/profile •             Fluency in English, both written and verbal   Context/ Specific skills, knowledge and experience: •             Knowledge of the context in Lebanon •             Experience with start-up, exit or similar   2. Behavioral competencies (max 6) These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position: Managing resources to optimize results Managing performance and development Analyzing Handling insecure environments 3.      Performance Management The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: •             The Job Description •             The Work and Development Plan •             The Mid-term/End-of-trial Period Performance Review Template •             The End-term Performance Review Template •             The NRC Competency Framework