Human Resources Assistant (Maternity Cover)

All NRC employees are expected to work in accordance with the organization’s values: dedication, innovation, inclusivity and accountability are attitudes and believe that shall guide our actions and relationships. 

1. Role and responsibilities

The Human Resources Assistant is responsible for providing assistance in day-to-day implementation of the Human Resources processes. The position holder will be assisting in implementing and following up on various matters related to recruitment, performance management, attendance and leave days, personnel filing, and entry and exit procedures. The duties will also encompass proper implementation and follow up on NRC Terms of Employment, and coordination with country office HR staff on related issues.

Generic responsibilities

1. Ensure compliance with NRC policies and the local Labor Law in all procedures and processes.
2. Assist staff in the implementation of related policies, procedures, and standard NRC practices.
3. Update staff records and files on a regular basis
4. Generate monthly records and reports
5. Provide support in recruitment processes
6. Assist in facilitating HR related trainings and sessions as needed
7. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and reports any breaches/concerns to the line manager and/or focal point for proper action

Specific responsibilities

• Ensure continuous filing of all related forms, templates, documents, and legal papers in their respective files for easy retrieval whenever needed.
• Prepare Induction schedules for new joiners and provide HR induction for new joiners.
• Assist field staff on HR related inquiries
• Follow up on staff attendance records and generate reports on weekly and monthly basis.
• Liaise with staff and main office on Insurance and National Social Security fund registrations, claims and documentations.
• Assist with monthly tracking for Performance Management implementation at field level.
• Carry out recruitment activities including requesting positions, shortlisting qualified candidates, conducting interviews and reference checks and requesting job offers for relevant levels.
• Perform any other HR related task requested by the Human Resources Officer and Support Manager.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Country Office Human Resources Officers, Coordinators, and Manager
• Field Programme and Support Staff
• Field Line Managers 

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

• Bachelor degree in Human Resources, Business Administration, or any other related field
• 1-2 years of experience in the Human Resources function within  related matters in personnel management and operational activities
• Previous experience from working in complex and volatile contexts
• Fluency in both English and Arabic, written and spoken 

2. Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

• Working with people
• Planning and delivering results
• Communicating with impact and respect
• Handling insecure environments
• Coping with change

Contract Duration until 30 June 2021.