Logistic Assistant

The Logistics Assistant (LA) is expected to represent Norwegian Refugee Council (NRC) Lebanon in a respectful and professional manner and always act in accordance with NRC Code of Conduct. JOB PURPOSE The Logistic assistant will provide support to the organization’s activities in form of general logistics and procurement of goods and services for project activities in the Bekaa. In addition, the LA will also contribute to follow up and assess safety and security in the region. DUTIES AND RESPONSIBILITIES Fleet Management To ensure efficient use of NRC vehicles, avoiding single person journeys and unnecessary movements, through careful planning and facilitation of effective communication between staff in need of transportation To be responsible for the movements request board To ensure that vehicles are safe, clean and with sufficiently fueled To keep accurate records (logbooks) of all car movements including fuel consumption, distances, project allocation and driver names.  To continually monitor fuel consumption and distances travelled, and report regularly to the management on the same. To perform driver duties when there is shortage of drivers and/or when requested by management Office To ensure efficient maintenance and upkeep the office, provision of internet, electricity and water etc In charge of inventory control/procurement of consumable and office supplies and ensure available stock in office store Support to keep inventory of all equipment and ensure its regular update To monitor the consumption records of all stationary and consumables such as printer cartridges, paper, pens, folders, coffee, drinking water, cleaning products etc Procurement To review all Purchase Requests (PR) generated from the team, ensuring that they are processed in compliance with NRC Logistics (procurement) handbook and the standard operating procedures. To regularly monitor quality and cost of services provided by suppliers, in particular long-term suppliers Assist in preparing procurement documents whenever required Warehouses Receive all supplies delivered to the Bekaa offices/warehouses and ensure that supplies are received in good condition together with correct D/notes and Invoices Identify needs for equipment repair/service and contact repair service vendors Assist in following up on repairs of equipment and ensure timely delivery Maintain proper files of requisitions, quotations and purchase orders, as per the NRC Logistic handbook Organize for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and other documentations are prepared Asset Management Update the assets register for the office and generate monthly reports to Beirut office Ensure all assets are tagged at time of entry to office and before dispatch and an up-to-date record of all assets and their movement is kept at all times. Reporting Assist the Logistic Officer in collect and compile monthly logistics reports Perform other related duties requested by the FAM and CD. Qualifications Educational background in logistics. High school is required, Diploma desiderable. At least two years previous experience for an NGO in a similar role Good knowledge of spoken and written Arabic and English is necessary Computer literate, i.e. familiar with MS Word and Excel. Knowledge of standard logistics procedures and practices required Warehouse experience is an advantage Good level of technical skills in mechanics/IT/Communications desired Previous experience in security risk assessment and follow up desired Ability to work in team setting, to multitask and availability to move often within the area Good communication skills