Logistics Assistant

The Logistics Assistant (LA) is expected to represent Norwegian Refugee Council (NRC) Lebanon in a respectful and professional manner and always act in accordance with NRC Code of Conduct. JOB PURPOSE The Logistic assistant will provide support to the organization’s activities in form of general logistics and procurement of goods and services for project activities in the Bekaa. In addition, the LA will also contribute to follow up and assess safety and security in the region. DUTIES AND RESPONSIBILITIES Fleet Management To ensure efficient use of      NRC vehicles, avoiding single person journeys and unnecessary movements,      through careful planning and facilitation of effective communication      between staff in need of transportation To be responsible for the      movements request board To ensure that vehicles      are safe, clean and with sufficiently fueled To keep accurate records      (logbooks) of all car movements including fuel consumption, distances,      project allocation and driver names.       To continually monitor      fuel consumption and distances travelled, and report regularly to the      management on the same. To perform driver duties      when there is shortage of drivers and/or when requested by management Office To ensure efficient      maintenance and upkeep the office, provision of internet, electricity and      water etc In charge of inventory      control/procurement of consumable and office supplies and ensure available      stock in office store Support to keep inventory      of all equipment and ensure its regular update To monitor the consumption      records of all stationary and consumables such as printer cartridges,      paper, pens, folders, coffee, drinking water, cleaning products etc Procurement To review all Purchase      Requests (PR) generated from the team, ensuring that they are processed in      compliance with NRC Logistics (procurement) handbook and the standard      operating procedures. To regularly monitor      quality and cost of services provided by suppliers, in particular      long-term suppliers Assist in preparing      procurement documents whenever required Warehouses Receive all supplies delivered to the Bekaa offices/warehouses and ensure that supplies are received in good condition together with correct D/notes and Invoices Identify needs for equipment repair/service and contact repair service vendors Assist in following up on repairs of equipment and ensure timely delivery Maintain proper files of requisitions, quotations and purchase orders, as per the NRC Logistic handbook Organize for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and other documentations are prepared   Asset Management Update the assets register      for the office and generate monthly reports to Beirut office Ensure all assets are      tagged at time of entry to office and before dispatch and an up-to-date      record of all assets and their movement is kept at all times.   Reporting Assist the Logistic      Officer in collect and compile monthly logistics reports.     Perform other related duties requested by the FAM and CD.       Qualifications Educational background in logistics. High      school is required, Diploma desiderable. At least two years previous experience for      an NGO in a similar role Good knowledge of spoken and written Arabic      and English is necessary Computer literate, i.e. familiar with MS      Word and Excel. Knowledge of standard logistics procedures      and practices required Warehouse experience is an advantage Good level of technical skills in      mechanics/IT/Communications desired Previous experience in security risk      assessment and follow up desired. Ability to work in team setting, to      multitask and availability to move often within the area Good communication skills.