Logistics Assistant (La)

The Logistic Assistant (LA) is expected to represent Norwegian Refugee Council (NRC) Lebanon in a respectful and professional manner and always act in accordance with NRC Code of Conduct.   JOB PURPOSE Support the Logistics and IT coordinator in all aspects of transportation, procurement of goods and services, maintenance of equipment and premises.   DUTIES AND RESPONSIBILITIES Transportation -          To ensure efficient use of NRC vehicles, avoiding single person journeys and unnecessary movements, through careful planning and facilitation of effective communication between staff in need of transportation -          To be responsible for the movements request board -          To ensure that vehicles are safe, clean and with sufficient fuel -          To keep accurate records (logbooks) of all car movements including fuel consumption, distances, project allocation and driver names.  -          To continually monitor fuel consumption and distances travelled, and report regularly to the management on the same. -          To perform driver duties when there is shortage of drivers and/or when requested by management Procurement -          To review all Purchase Requests (PR) generated from the team, ensuring that they are processed in compliance with NRC Logistics (procurement) handbook and the standard operating procedures. -          To regularly monitor quality and cost of services provided by suppliers, in particular long-term suppliers Office -          To ensure efficient maintenance and upkeep Beirut office, provision of internet, electricity and water… -          Support to keep inventory of all equipment and ensure its regular update and accuracy for Beirut office and all NRC field offices -          To monitor the consumption records of all stationary and consumables such as printer cartridges, paper, pens, folders, coffee, drinking water, cleaning products etc…   Asset Management -          Update the assets register for Beirut office and generate monthly reports. -          Ensure all assets are tagged at time of entry to office and before dispatch and an up-to-date record of all assets and their movement is kept at all times.   Perform other related duties requested by the FAM and CD.