Receptionist

The Receptionist is responsible for providing secretarial, clerical and administrative support.In an effective and efficient manner for NRC Beirut office. Key Responsibilities  Servicing the reception office Operate main switchboard. Receive, direct and relay telephone and fax messages Greet, assist and/or direct visitors Send and receive Emails from/to assigned account on daily basis. Dispatch of Memos, Emails, or other announcements internally and externally. Assist in planning and organizing meetings and conferences held in Beirut office Attend meetings on request to take down minutes and be capable of editing, typing and circulation to participants concerned. Support when needed in translation, scanning, printing, binding etc Draft and edit reports in both English and Arabic when needed Pick up, dispatch and deliver the mail to and from field offices Coordinate the work of the office keeper, make sure work plan is followed and office is always in good shape Assist the Administration officer on daily administrative routines of the Beirut office Fulfil any other related tasks that may be assigned by the FAM or the Admin/HR Coordinator. Qualifications and Competences Academic and Professional Qualifications Ordinary National BA in any field Relevant Experience Minimum of 1-2 years of relevant work experience Knowledge, Skills & Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Excellent Good English Language Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus Office Administration skills Achievement indicators                                                     Delivering working tasks in a structured, timely and professional manner Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect