Supply of Stationaries ( FWC agreement 2026)

Nusaned invites reputable and qualified suppliers to submit sealed bids for the supply and delivery of stationery items under a one-year Framework Agreement for 2026. The objective is to secure quality office stationery at fixed prices for all Nusaned offices and designated field locations.

2. Scope of Supply

The supplier will provide items listed in the Technical Specifications (Section 3). All items must be new, unused, and compliant with the required standards.

3. Submission of Bids

Bidders shall submit the following documents:

1. Technical Offer
2. Financial Offer (Annex I – Price List)
3. Administrative Documents (Annex II)
4. Signed and Stamped Ethical Declaration (Annex III)

Bids may be submitted:

• By email to: [insert email]
• Or delivered by hand to: [insert address]

Email/Envelope Subject Line: “Tender – Stationery Supplies – [Supplier Name]”

Late submissions will not be accepted.

4. Bid Validity

All quotations must remain valid for 90 days from the deadline.

5. Clarifications

Clarification requests should be addressed to: [insert contact person/email].
No clarifications accepted within 48 hours of the deadline.

SECTION 2 – EVALUATION CRITERIA

Criteria

Weight

Technical Compliance

40%

Financial Competitiveness

50%

Delivery Time & Vendor Capacity

10%

Technical compliance is mandatory; offers failing to meet specifications will be rejected.

SECTION 3 – TECHNICAL SPECIFICATIONS (STATIONERY ITEMS)

(Attached)

SECTION 4 – FINANCIAL OFFER (ANNEX I – PRICE LIST)

Bidders must complete the price table:

| Item | Unit | Brand/Model Offered | Unit Price (USD) | VAT | Total Price (USD) |

Prices must include:

• Warranty (if applicable)
• Delivery to Nusaned locations
• Fixed prices for the full 12-month agreement period

SECTION 5 – ADMINISTRATIVE REQUIREMENTS (ANNEX II)

Each bidder must submit the following:

• Company Registration Certificate
• Commercial Register Extract
• VAT Registration Certificate (if applicable)
• List of authorized signatories
• Company profile
• Minimum 2–3 references for previous similar supply contracts

SECTION 6 – DELIVERY TERMS

• Delivery must occur within 3–7 working days of Purchase Order.
• Delivery locations may include: Nusaned HQ and regional offices.
• Supplier must replace damaged or non-conforming items at no cost.
• All items must be delivered in good condition and properly packaged.

SECTION 7 – FRAMEWORK AGREEMENT CONDITIONS

The Framework Agreement will:

• Be valid for 12 months
• Not guarantee specific quantities
• Ensure fixed unit prices for the full duration
• Allow Nusaned to place Purchase Orders as needs arise
• Require the supplier to maintain consistent stock availability

SECTION 8 – QUALITY ASSURANCE AND COMPLIANCE

Suppliers must guarantee:

• Items meet the exact specifications
• Products are new and original (no counterfeit brands)
• Consistency across deliveries
• Professional packaging and storage conditions

SECTION 9 – ETHICAL COMPLIANCE (ANNEX III)

Suppliers must sign an Ethical Declaration confirming compliance with:

• Anti-fraud and anti-corruption principles
• No child labor or forced labor
• Environmental compliance
• Nusaned’s Code of Conduct and procurement standards

“Nusaned encourages suppliers to provide environmentally sustainable products, minimize packaging, and reduce transportation-related emissions. Preference may be given to locally sourced, recycled, or eco-friendly materials when technically compliant.”