Procurement Officer

Duties & responsibilities: 

Procurement: 

• Support the implementation of procurement processes in line with Nusaned policies and donor compliance requirements.  
• Assist in preparing and following up on Purchase Requests (PRs) and Purchase Orders (POs) in coordination with requesting departments.  
• Support supplier sourcing activities and maintain an updated and reliable supplier database.  
• Assist in the collection of quotations/bids, preparation of bid analysis and comparison sheets, ensuring transparency and fairness.  
• Follow up with suppliers to ensure timely delivery of goods and services in line with agreed terms.  
• Ensure proper documentation, filing, and archiving of all procurement records (PRs, POs, quotations, contracts, invoices, etc.).  
• Track procurement timelines and proactively follow up to ensure completion within deadlines.  

Logistics Support 

• Support asset management processes, including tracking, documentation, and staff asset custody forms.  
• Assist in fleet management, including vehicle tracking, maintenance follow-up, and coordination with relevant teams.  
• Monitor shipments and coordinate deliveries according to project requirements.  
• Conduct field visits, when required, to support procurement and logistics implementation.  

Reporting & Coordination 

• Maintain accurate procurement and logistics records and provide regular updates to the Procurement Manager and Finance team.  
• Utilize ERP systems for procurement tracking, data entry, and reporting.  
• Coordinate effectively with Project Managers, Field Officers, Finance, and People & Culture teams to ensure smooth operations. 
• Collaborate with internal teams to support smooth operational workflows. 

Perform any additional tasks as requested by the Procurement Manager & Head of Operations. 

Report to: Procurement Manager  

Supervisory Responsibility: — 

Collaborates and Works with: Project Managers, Field officers, Finance, Accountant, People & Culture.  

Qualifications & Experience 

• Bachelor's degree in business administration, Logistics, Supply Chain Management, or a related field.  
• Previous experience in procurement and/or logistics; experience in the humanitarian/NGO sector is an asset.  

Core Competencies 

• Strong organizational and documentation skills with high attention to detail.  
• Proficiency in Microsoft Excel and experience working with shared platforms (e.g., OneDrive, ERP systems).  
• Good understanding of procurement processes, supplier management, and basic logistics operations.  
• Problem-solving mindset with the ability to manage multiple tasks and meet deadlines.  
• Strong communication and interpersonal skills, with the ability to coordinate across teams and with external vendors.  
• Ability to work independently and within a team, demonstrating flexibility and adaptability.  
• Knowledge of safety standards and operational procedures is an asset.  
• Strong work ethic with a positive, proactive attitude, especially under pressure.  
• Fluency in Arabic and good command of English (written and spoken).  

Core Values 

• Act in line with Nusaned’s vision, mission, and humanitarian principles.  
• Demonstrate integrity, accountability, and respect in all interactions.  
• Promote collaboration, inclusivity, and service to affected communities. 

Nusaned is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We uphold the highest standards of Safeguarding, PSEA (Protection from Sexual Exploitation and Abuse), Accountability to Affected Populations (AAP), Data Protection, and Duty of Care. Nusaned offers reasonable accommodations for applicants with disabilities and promotes a safe, respectful, and inclusive workplace for all. Any breach of safeguarding or ethical standards will result in immediate disciplinary action , up to termination of employment or contract. in line with Nusaned’s Zero-Tolerance Policy.