HR Coordinator

RESPONSIBILITIES

• Support the development and implementation of HR initiatives and Systems in line with the association vision and mission.
• Ensure compliance with local labor laws and regulations.
• Ensure proper documentation for contracts, amendments, disciplinary actions, and terminations and that employees’ files are in line with the policies and legal requirements.
• Draft, update, and implement HR policies and procedures.
• Provide counseling on policies and procedures.
• Ensure proper and accurate job descriptions are available for all positions and continuously updated, in coordination with relevant managers.
• Maintain accurate employee records and HR databases.
• Ensure data integrity, confidentiality, and proper documentation.
• Track probation periods, contract renewals, and other key HR milestones.
• Administer, maintain and update HR database systems, ensure the data contained within the system is current and up to date through regular data cleansing and auditing for consistency, accuracy and security.
• Ensure timely data entry and system updates.
• Generate system reports as needed.
• Support system implementation or upgrades when required.
• Ensure that all employees are insured.
• Coordinate monthly payroll inputs (attendance, leaves, overtime, deductions, allowances).
• Support internal and external HR audits.
• Performs other related duties assigned by the HR Manager.
• Applies and follows code of ethics, values, mission, and vision of Order of Malta - Lebanon

QUALIFICATIONS

• Bachelor’s degree in Human Resources or equivalent (Master is a plus)
• 5 years overall HR experience.

• Drive for results / Initiative
• Diversity and inclusion
• Agility and adaptability
• Collaboration and teamwork
• Communication skills (written / oral) including capacity of drafting JD, reports
• Planning and organizing
• Leadership
• Proficiency in Microsoft Office (Outlook, Excel, Word...)
• Fluency in French, Arabic and English