Project management training for CSOs

Terms of References

Project Management training for CSOs

Background

Oxfam has been working in Lebanon since 1993 providing humanitarian assistance to vulnerable people affected by conflict, and promoting economic development, good governance at a local and national level, and women’s rights through Oxfam’s work with partners. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

Oxfam in Lebanon is currently implementing the “Masarouna” project aiming to support young people to achieve more freedom to enjoy their Sexual and Reproductive Health and Rights (SRHR) in inclusive societies. The project will improve social justice for young people, empowering them to reclaim civic space and speak up for their SRHR to make their societies more inclusive, underpinned by principles of equality and non-discrimination.

Pathway 1 is focused on influencing with and by young people for their SRHR, direct influencing of decision-makers, service providers and other stakeholders, and challenge harmful traditional social and cultural norms and values, countering misconceptions and misbeliefs by providing accurate and up-to-date information on the importance of SRHR for young people.

Pathway 2 is focused on strengthening civil society and reclaiming civic space. We will work with young people and support their inclusion in civil society, build partnerships, and safeguard and reclaim space for young people’s voices.

Purpose and objectives

As part of Masarouna, Oxfam in Lebanon is planning to provide capacity strengthening for CSOs and informal groups aiming at increasing their institutional and organizational capabilities.

This capacity strengthening is expected to support CSOs and informal groups to oversee and lead the planning, implementation, and completion of projects, manage resources, manage risks, and ensure compliance.

More specifically the training seeks to:

• Provide participants with a comprehensive understanding of project management lifecycle and factors that contribute to project success.
• Equip participants with knowledge of different areas of the project like scope, cost, time, quality, and risk management.
• Enhance participants skills in planning, implementation, monitoring, and evaluation, and closure of projects.
• Build participants’ capacities to identify, mitigate, and manage project risks.
• Build participants’ capacities in communication and stakeholders management.

Scope of work

Oxfam is looking to hire a consultant/consultancy firm to deliver project management training to a total of 40 CSOs and grassroot organizations in Beirut and Bekaa.

The key responsibilities of the consultant/consultancy firm are:

1. Develop comprehensive training modules that are relevant to the context and to the most recent requirements in the project management in the NGO field.
2. Create training materials to be shared with participants including presentations and handouts, etc. in English and Arabic.
3. Facilitate interactive training sessions to ensure that participants gain the needed knowledge and skills to initiate, plan, manage and monitor projects.
4. Conduct pre and post assessments and training evaluation to measure the impact of the training.
5. Provide a final training report summarizing the training outcomes, challenges, and recommendations.

The topics of the curriculum to be developed should include (but are not limited to) the following:

1. Basics of project management: principles, terminology, project lifecycle (initiation, planning, execution, monitoring, and closure)
2. Difference between project management, program management and portfolio management
3. Project manager role and competencies
4. Project governance
5. Needs assessment (data collection, analysis, triangulation, etc.)
6. Project planning: setting objectives, defining scope, developing schedule, developing budget, creating workplans, etc.
7. Resources and budget management (management of financial, human, and material resources)
8. Risk Management (risk register, risk identification, risk assessment, risk control, etc.)
9. Project communication and stakeholders’ engagement
10. Supply chain management: Procurement, logistic management, asset management.
11. Basic of monitoring and evaluation
12. Sustainability and exit strategy.
13. Ethical considerations: accountability, cultural sensitivity and inclusion, etc.
14. Project management tools such as Gantt chart, logical framework, and software solutions for project management.

The training will be provided in 2 workshops of 3 days each: 1 workshop in Beirut and 1 workshop in Bekaa. The training in Beirut will be delivered in English and the training in Bekaa will be delivered in Arabic. Oxfam in Lebanon will provide interpretation to participants when needed.

Timeline

The total number of working days allocated for this consultancy is set at 20 days starting on January 20, 2025, and running until February 28, 2025.

Activity

Deadline

1. Submit a comprehensive capacity building program (training material, handouts, pre and post-test, evaluation form, etc) for review

28 January

2. Conduct 2 rounds of trainings (each of 3 days)

21 February

3. Submit a final report

26 February

Expected Outputs

The main expected outputs are:

• Detailed training curriculum and schedule
• Training materials
• Training delivery
• Pre and post assessment and evaluation survey
• Final report

Qualifications of the consultants/consultancy firm

• A masters’ Degree (or equivalent degree/experience) in project management, NGO management, or relevant field.
• A solid understanding of project management frameworks such as PMBOK, PM DPro.
• Demonstrated expertise for more than 5 years in project management in the Lebanese context in the non-profit sector.
• Good understanding in women rights, gender justice, advocacy, and feminist approaches.
• Demonstrated cultural sensitivity and ability to work with people from different backgrounds (refugees, migrants, youth, etc.).
• Familiarity with CSOs work in Lebanon.
• Excellent knowledge of the Lebanese context.
• Proven experience in developing manuals and training materials.
• Demonstrated ability to deliver high-quality written reports.
• Experience in using participatory workshop facilitation methodologies.
• Excellent communications skills (written and oral) in English and Arabic.

Management of the assignment

The tasks and deliverables of the consultant will be coordinated with Masarouna’s project team at Oxfam in Lebanon. Oxfam team will review and provide feedback to training materials and reports, book venues for training sessions, hire interpreters if needed, and coordinate with participants.

Expression of Interest (EOI)

Interested consultant(s)/consulting firms should submit their:

• CVs of consultants and/or role of each consultant recruited under the scope of this assignment for firms;
• A cover letter detailing the interest in the assignment and relevant experience;
• A proposal including a detailed methodology and workplan;
• Financial proposal detailing the consultancy fees as well as all the costs associated with this assignment;
• A sample of relevant previous training material;
• Minimum of three references of similar activities implemented, preferably INGO or local NGO experiences;
• Registration and official government documents, if applicable. Noting that 8.5% will be deducted from the total amount if not registered.

Oxfam in Lebanon reserves the right to reject any and all bids, including the Bidding processes, or not to award the contract at any time, without thereby incurring and liability to the affected Bidders.

Please submit the full application documents (as mentioned above) to lebanonprocurement@oxfam.org.uk by January 9, 2025 midnight mentioning “Project management training for CSOs” in the subject line.