Rehabilitation of Latrines Pits

TERMS OF REFERENCE

 

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

OVERVIEW

Title and brief description of the requirement

 

Rehabilitation of Latrines Pits which includes supply and installation of plastic holding tanks, new Arabic seat, plumbing work and concrete work

   

 

 

Delivery location

 

Talia,Haouche Barada, Haouche Tall Safeyi, Aadous, Jebaa, Saaide, Bouday, Chlifa, Deir Al Ahmar, Btedaai, Barqa, Bechouat, and Ainata

 

How to apply

Interested candidates are invited to submit their offer by email to Lebanonprocurement@oxfam.org.uk with subject strictly being “Rehabilitation of Latrines Pits”, other subjects will be dismissed.

 

Deadline for submission of offers

Tuesday 5 August 2025.

Specific Considerations

‘Mandatory Office Visit’ on Tuesday 29 July 2025. Meeting point is in zahle Oxfam office (mandatory) at first and then to the site (optional).

 

1. BACKGROUND AND CONTEXT

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

Oxfam is seeking a contractor to upgrade existing latrines by installing plastic holding tanks for the vulnerable and eligible families in the informal tented settlements in villages located in North Bekaa region. The contractor will sign a framework agreement.

 

 

 

 

 

 

 

 

 

2. SPECIFICATION OF GOODS AND SERVICES REQUIRED

 

#

Holding Tank Installation for Existing Pits

UNIT

QUANTITY

Unit rice (USD)

TOTAL PRICE (USD)

1

Desludging of existing Pits
Works shall include but not limited to:
- Removal of accumulated sludge via vacuum truck
- Transport and discharge the desludged sewage into an approved Wastewater treatment plant.

m3

69

  

2

Supply and install a horizontal plastic tank with a capacity of 1000 liters 3 layers type.
Works shall include but not limited to:
- Excavation of underground hole to fit the supplied tank L=175, W=130, H=130 cm)
-  Supply and install a 4" opening for desludging purposes through the concrete base.
- The tank should be put on a plane surface (ex. bedding)
- Excavated material should be used to backfill the desludged pit
- Excess excavated soil and debris should be deported to approved dump location.
-Add ventilation pipe 20 cm ( Hdpe ½ inch) from the tank to above the ground

LS

69

  

3

Supply and cast reinforced concrete base (1.5*1.5m * 0.2m) with steel mesh 10mm, steel mesh, 1 steel bar every 25 cm.

LS

69

  

4

Connecting the existing latrine outlet with the new installed holding tank.
Works shall include but not limited to:
- Supply and install 4" PVC connection pipe between the latrine and the holding tank.
- Supply and install PVC fittings (reducers, elbows, P-traps, and any needed accessory).

LS

69

  

5

Supply and install squat seat

PC

69

      

Total

 

 

Note: The quantities of items are subject to change, either increasing or decreasing. Additionally, this purchase may be incorporated in a framework agreement, in which case the quoted cost will apply to delivery and installation across the entire Beqaa Area, not just the location originally specified for your consideration.

 

 

 

 

 

 

Mandatory Site Visit: Supplier who will not attend the site visit, they will not be able to submit their offers

 All interest suppliers are invited to the mandatory site visit, and they need to send interested email:

 

4.METHODOLOGY

The key steps to be followed though not explicit and the detailed modality and work plan will be agreed during consultation meeting include:

[Proposed methodology/ key steps to be followed]

[ Information on project organisation, roles and responsibilities etc.]

Planned timeline

Activity / Milestone

Outputs or Deliverables

Estimated days

Timeline

 

Desludging of existing Pits

As per attached BOQ

 

20 working days

 

To be discussed with the winner (September 2025)

 

Supply and install a horizontal plastic tank with a capacity of 1000 Liters, 3 layers type.

As per attached BOQ

 

20 working days

 

To be discussed with the winner (September 2025)

 

Supply and cast reinforced concrete base

As per attached BOQ

 

20 working days

 

To be discussed with the winner (September 2025)

 

Connecting the existing latrine outlet with the new installed holding tank.

 

As per attached BOQ

 

20 working days

 

To be discussed with the winner (September 2025)

 

Supply and install squat seat

As per attached BOQ

 

20 working days

 

To be discussed with the winner (September 2025)

 

The contractor is requested for each unit to:

• Desludging of an existing sewage pit and discharge the effluent into an approved treatment plant by OXFAM representative. (number will be counted based on the actual desludged pits by the assigned contractor)
• Decommission and disinfect of the existing latrine pit.
• Excavate a new underground pit to fit a 1000L horizontal 3 layered PE Holding Tank. In case the old pit is deemed suitable by OXFAM representative, the contractor can install the tank in it instead.
• The excavated debris can be used to backfill the decommissioned pit, the surplus material should be deported to an approved dump site by OXFAM’s representative.
• Install a squat seat and sanitation plumbing to connect the seat with the newly installed holding tank.
• Install the existing latrine structure over the squat seat.
• Casting reinforced concrete on the latrine base, the entire structure should act as an anchor above the newly installed holding tank.
• In case the ground was gravelled, the contractor shall reinstate the work area with gravel as well

 

 

4.TIMEFRAME AND PAYMENT SCHEDULE

 

Remuneration is based on submission of final deliverables according to the schedule below.

No.

Deliverables or Documents to be delivered

Estimated Dates

% Payment

1

 

Desludging of existing Pits

After 30 days of invoice submission

(After completion and handover of all the work)

0%

2

 

Supply and install a horizontal plastic tank with a capacity of 1000 Liters 3 layers.

After 30 days of invoice submission

(After completion and handover of all the work

0%

3

 

Supply and cast reinforced concrete base

After 30 days of invoice submission

(After completion and handover of all the work

0%

4

 

Connecting the existing latrine outlet with the new installed holding tank.

 

After 30 days of invoice submission

(After completion and handover of all the work

0%

5

Supply and install squat seat

After 30 days of invoice submission

(After completion and handover of all the work

0%

 

Handover all Purchase order quantity requested

After 30 days of invoice submission

 

100%

TOTAL

 

100%

 

 

 

 

 

 

5. EXPERIENCE OR PROFILE REQUIREMENTS

The company should have the following competencies:

Essential

1. I.D. card for the person signing on the bid empowered by the power of attorney. 
2. Academic / Professional qualification (CVs)
3. Copies of original documents that demonstrate their legal establishment, registration, and status.
4. Confirmation letter of delivery of 69 items in 20 working days. Please attach a pdf document.
5. Data sheets for each item specified in the BoQ. Each data sheet must be saved as a separate file with the corresponding item name.
6. Experience with Oxfam / NGOs / working in development/ humanitarian settings (Similar experience. Please attach a table including company name, work description and attach 5 contracts minimum.)
7. Proficiency in the relevant market of this request (Reference of two or more clients within similar scope we need (Preferable with NGOs) (NGO Name or private client name, contact person and email, project description, locations, value of money).
8. Detailed Work plan (not more than 20 working days)

 

Financial Folder:

1. 1. Detailed financial offer for the Bill of Quantities

 

6. APPLICATION PROCESS

Submission instructions

Quotations and applications must reach Oxfam no later than

Responses must be submitted in English, electronically to: lebanonprocurement@oxfam.org.uk

The subject of the mail should be: “Rehabilitation of Latrines Pits”

Any questions, remarks or requests for clarification can be sent up to Thursday 31 July before the submission deadline in writing. The (anonymised) questions will be answered to all applicants.

Administrative requirements

To be shortlisted for evaluation against award criteria, the following documents must be submitted with this application:

 

Documents to be submitted

Importance

1

Supplier Quotation/Proposal (description of the goods/services/works provided as per the specification, including any details of quality, brand and a clear indication of pricing

• All prices must appear in USD, with unit prices, total price and with a breakdown of applicable taxes (specify the VAT rate if applicable)

• For works, the total budget, which must include a detailed breakdown of costs by [deliverables / day / working hours].

• Date and validity of quote must be included

Mandatory

2

Proof of registration: The bidders also must include a copy of their registration at the relevant Chamber of Commerce and / or document showing self-employed tax registration.

Mandatory

3

Evidence of previous work / references List of similar publications or any other documents proving similar experience and technical and thematic knowledge.

Mandatory

 

Evaluation and award criteria

The quotations will be assessed according to the following criteria and distribution of points:

Award Criteria

Max. points

Technical criteria

Capability / competence of bidder to perform the work / service required

Demonstrated expertise and experience in similar implementation

20

Previous experience with the NGO sector minimum five contracts

5

Positive references/reputation for minimum two clients

10

Quality of products/ services and ability to meet requirements

Meeting technical specifications OR Level of understanding of work/service required

10

Added value of items or services offered (ex. quality, warranty, after-sales support)

5

Ability to meet delivery dates OR Reliability of plan proposed

10

TOTAL:

60

Financial criteria

Financial offer

Total cost of the offer, all services included (without added tax)

40

TOTAL:

100

 

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. The purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

7. OTHER CONDITIONS

Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding

8. CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them.

All suppliers/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

ANNEXES

• Conflict of interest declaration form for 3rd parties
• Safeguarding policy

 

 

[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)