Rehabilitation for two wastewater treatment units (WWTU)

TERMS OF REFERENCE

 

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

OVERVIEW

Title and brief description of the requirement

 

Rehabilitation of two wastewater treatment units (WWTU)

 

 

Delivery location

 

Bouday North Bekaa

How to apply

Interested candidates are invited to submit their offer by email to Lebanonprocurement@oxfam.org.uk

 

Deadline for submission of offers

Deadline is on Friday 12 September 2025.

Specific Considerations

Mandatory office visit for a presentation to be held by the program team and then to proceed with a visit to the site. Date : Tuesday 9 September at 10 AM (Oxfam Zahle office = https://goo.gl/maps/Z9LRCCUAWisESgd59) Interested suppliers should send email to Lebanonprocurement@oxfam.org.uk. With email subject strictly being “Rehabilitation for two wastewater treatment units (WWTU)”

 

1. BACKGROUND AND CONTEXT

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

Oxfam is supporting the Syrian refugees in the rehabilitation two wastewater treatment units (WWTU)in the informal settlements. Therefore, Oxfam is seeking a supplier/contractor to supply and install components for the rehabilitation of the wastewater treatment units in Bouday North Bekaa.

 

 

 

 

 

 

 

 

 

2. SPECIFICATION OF GOODS AND SERVICES REQUIRED

 

ITEM

Description

Bouday 008 WWTU

 

Replacement Submersible Pump

 

 

Supply and install an Italian 1/2 horsepower submersible sewage pump with an electrical float in the manhole for pumping water to the trickling filter tank.

Desludging

Dislodge the excess black water flooded over the available tanks into the pits

                                Site Cleaning

Remove and clean all the grasses and waste inside the WWTU location and dispose of it at an approved dump site.

Steel Lock

Replacement of steel locks, the work includes removing the old locks and supplying and installing new ones

System Inspection

Inspect and commission the solar system, the work includes inspecting the system’s inverter, four PV panels, batteries, control panel … etc. and writing a clear report on the findings

Bouday 036 WWTU

Fence Door

 

Installation of existing Fence door, including welding and installation of new hinges

Steel Lock

 

Replacement of steel locks, the work includes removing the old locks and supplying and installing new ones

Desludging

 

Dislodge the excess black water flooded over the available tanks into the pits

Solar Panel

 

Replacement of existing solar panel, the work includes removing the old one, supply and install new 550W solar panel

Inverter

 

Replacement of solar inverter, the work includes removing the old one, supply and installation new inverter 3.5 KW

Battery

 

Supply and install a battery lead acid type (storage capacity 200 Ah, 12 V), and all needed accessories (35 mm2 DC cable, fixing connections)

Fence Maintenance

 

Supply and install steel wire 3mm to adapt the existing wire mesh

Replacement of hinges

 

Replacement of hinges, the work includes removing the existing hinges, supplying and installing new hinges 21 mm

Pipe Connection

 

Fix the available 2inch pipe connected to the plastic water tank

System Inspection

 

Inspect and commission the solar system, the work includes inspecting the system’s inverter, four PV panels, batteries, control panel … etc. and writing a clear report on the findings

 

 

 

Item quantities are subject to change, and some items may be removed

 

Mandatory Site Visit: Supplier who will not attend the site visit, they will not be able to submit their offers

 

All interest suppliers are invited to the mandatory site visit, and they need to send interested email

 

4.METHODOLOGY

The key steps to be followed though not explicit and the detailed modality and work plan will be agreed during consultation meeting include:

Planned timeline

Activity / Milestone

Outputs or Deliverables

Estimated days

Timeline

Bouday 008 WWTU Rehabilitation

As per Attached BOQ (will be sent later to the supplier who attends the site visit)

3 working days

Approx. dates : End of September/Beginning of October.

Bouday 036 WWTU Rehabilitation

As per Attached BOQ (will be sent later to the supplier who attends the site visit)

5 working days

Approx. dates : End of September/Beginning of October.

 

4.TIMEFRAME AND PAYMENT SCHEDULE (remove this section if not required)

Remuneration is based on submission of final deliverables according to the schedule below.

No.

Deliverables or Documents to be delivered

Estimated Dates

% Payment

1

Bouday 008 WWTU Rehabilitation

After 30 days of invoice submission

(After completion and handover of all the work)

0%

2

Bouday 036 WWTU Rehabilitation

After 30 days of invoice submission

(After completion and handover of all the work

0%

 

Handover all the work

After 30 days of invoice submission

 

100%

TOTAL

 

100%

 

 

5. EXPERIENCE OR PROFILE REQUIREMENTS

The company/ individual(s) should have the following competencies:

Essential

1. I.D. card for the person signing on the bid empowered by the power of attorney. 
2. Academic / Professional qualification (CVs)
3. Copies of original documents that demonstrate their legal establishment, registration, and status.
4. Confirmation letter of delivery time 8 working days Please attach a pdf document.
5. Data sheets for each item specified in the BoQ. Each data sheet must be saved as a separate file with the corresponding item name.
6. Experience with Oxfam / NGOs / working in development/ humanitarian settings (Similar experience. Please attach a table including company name, work description.)
7. Proficiency in the relevant market of this request (Reference of two or more clients within similar scope we need (Preferable with NGOs) (NGO Name or private client name, contact person and email, project description, locations, value of money).
8. Detailed Work plan (not more than 7 working days)
9. Financial Folder:
   1. Detailed financial offer for the Bill of Quantities

 

 

 

 

 

Evaluation and award criteria

The quotations will be assessed according to the following criteria and distribution of points:

Award Criteria

Max. points

Technical criteria

Capability / competence of bidder to perform the work / service required

Demonstrated expertise and experience in rehabilitation work

20

Previous experience with the NGO sector

5

Positive references/reputation for minimum two clients

10

Quality of products/ services and ability to meet requirements

Meeting technical specifications OR Level of understanding of work/service required

10

Added value of items or services offered (ex. quality, warranty, after-sales support)

5

Ability to meet delivery dates OR Reliability of plan proposed

10

TOTAL:

60

Financial criteria

Financial offer

Total cost of the offer, all services included (without added tax)

40

TOTAL:

100

 

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. The purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

7. OTHER CONDITIONS

Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding

8. CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them.

All suppliers/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

ANNEXES

• Conflict of interest declaration form for 3rd parties
• Safeguarding policy

 

 

[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)