Supply and Deliver Rehabilitation Hardware Consumables Items

TERMS OF REFERENCE

 

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

OVERVIEW

Title and brief description of the requirement

 

Supply and deliver rehabilitation hardware consumables items

In Talia, Haouche Barada, Haouche Tall Safeyi, Aadous, Saaide, Bouday, Chlifa, Btedaai, Deir Al Ahmar, Barqa, Bechouat & Ainata

 

 

Delivery location

 

Talia, Haouche Barada, Haouche Tall Safeyi, Aadous, Saaide, Bouday, Chlifa, Btedaai, Deir Al Ahmar, Barqa, Bechouat & Ainata

How to apply

 

OXFAM logistics team will outreach hardware vendors in the above-mentioned areas

 

Deadline for submission of offers

05-June-2026

Specific Considerations

Interested suppliers should send email to Lebanonprocurement@oxfam.org.uk. With email subject strictly being “Rehabilitation of WaSH facilities by CTV ”

 

1. BACKGROUND AND CONTEXT

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

Oxfam is looking for a Hardware vendor located in the Baalbek region, to sign a framework agreement for providing the selected items from the master BOQ list and to provide and deliver the heavy materials such as sand, cement and gravel to each of the above-mentioned areas

Content of Works:

• Program and log provide Prebid meeting in person with the candidates The supplier’s relationship will directly be with OXFAM staff for the release of items
• The supplier to deliver heavy materials such as cement, gravel and sand to the sites
• OXFAM will inform the supplier on the date of starting the activity.
• Oxfam WASH Team is responsible to monitor and confirm the release requests of Items from the supplier warehouse
• Ensure safety and security/prevention to avoid any accident while distributing.
• Oxfam team will brief the vendor on the purchase process. Under this procedure, the CTV will carry the BOQ and visit the supplier’s store accompanied by the Oxfam team. The supplier will then provide the required items and issue a receipt for the transaction.

 

 

2. SPECIFICATION OF GOODS AND SERVICES REQUIRED: Review attached ToR for details and Pictures, 

   Item quantities are subject to change, and some items may be removed

   Mandatory Online meeting: Suppliers who did not attend the online meeting are not eligible to submit their offers

3.METHODOLOGY

The key steps to be followed though not explicit and the detailed modality and work plan will be agreed during consultation meeting include:

Planned timeline: Review attached ToR

4.PAYMENT SCHEDULE 

 

• 50 % payments upon reaching 50% of the expected supplements (refers to 50% of the allocated contract budget)
• 50% payment upon completion.

5. EXPERIENCE OR PROFILE REQUIREMENTS

The company/ individual(s) should have the following competencies:

Essential

1. At least two years of experience in the same domain
2. I.D. card for the person signing on the bid empowered by the power of attorney. 
3. Copies of original documents that demonstrate their legal establishment, registration, and status.
4. Data sheets for each item specified in the BoQ. Each data sheet must be saved as a separate file with the corresponding item name.
5. Supplier store or warehouse address, capacity and capacity to do restock
6. The supplier should fill the excel boq with all the required data
7. Financial Folder: fill and submit Bill of Quantities (Excel sheet will be shared once you send interest email)

7. OTHER CONDITIONS

Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding

8. CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them.

All suppliers/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

ANNEXES

• Conflict of interest declaration form for 3rd parties
• Safeguarding policy

 

 

[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)