Supply of Pipes and Mechanical Fittings

Oxfam is seeking a supplier to provide and deliver HDPE pipes and mechanical fittings to Debl Municiplaity, Bint Jbeil District

 TERMS OF REFERENCE

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

 

OVERVIEW

Title and brief description of the requirement

Oxfam is seeking a supplier to provide and deliver HDPE pipes and mechanical fittings to Debl Municiplaity, Bint Jbeil District.  

 

Delivery location

Debl, Bint Jbeil, Nabatiyeh   

Contract start date

8 August 2025

How to apply

Interested candidates are invited to submit:

A quotation describing goods and the financial offer. 

See section ‘4. Application Process’ for further details

Deadline for submission of offers

31 July 2025

Specific considerations

Only provision of material. 

 

1. BACKGROUND AND CONTEXT

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men. 

 

2. SPECIFICATION OF GOODS REQUIRED 

➢ HDPE pipes and fittings: 

1. Supply of 2-inch HDPE pipes (63mm outer diameter) of length = 900m. 
2. Supply of 3-inch HDPE pipe (90 mm outer diameter) of length = 500m. 
3. Material: Polyethylene PE100 
4. Standards: Manufactured according to EN 12201 and ISO 4427 
5. Pressure Rating: PN16
6. Application: potable water supply networks
7. Pipes shall be of high quality and of high resistance to chemicals, salts, and other hazards. 
8. Supply of HDPE 63mm adapter (female)
9. Supply of HDPE 90mm adapter (female) 
10. The adapters shall be used to connect the existing metal network to the new HDPE network
11. Supply of HDPE 63mm end plug 
12. Supply of HDPE 90mm end plug 
13. Supply of HDPE 63mm compression coupling 
14. Supply of HDPE 90mm compression coupling
15. The compression coupling shall be used to connect the HDPE pipes (sockets).
16. All the fittings shall be resisting a pressure of PN16.

 

➢ Gate valves: 

1. Supply of Copper gate valve, full bore, compression type (as shown in fig.1)
2. The valves shall be of heavy duty and high-quality brands (EU origin or equivalent) 
3. Material: copper                                                                                                                           
4. pressure rating PN16                                                                                                                       figure1
5. suitable for potable water 
6. The supplier must deliver the valves only; the municipality will do the installation. 

 

➢ General terms: 

1. The supplier must deliver the items only; the municipality will do the installation. 
2. The supplier’s relationship will directly be with OXFAM staff.
3. Oxfam staff will be responsible to inspect and confirm the delivery of the materials.
4. The supplier must deliver the materials within 7 days after signing the agreement.
5. Oxfam has the right to increase or decrease quantities at the same unit cost.
6. Any item not complying with the specs will be rejected.
7. The supplier shall submit comprehensive data sheets.
8. Oxfam will inform the supplier on the exact date of delivery. 

 

N.B: Different suppliers might be selected based on availability of items.  

If the supplier wishes to propose modifications to the specification (which may provide a better way to achieve Oxfam ´s objectives) these must be considered as an alternative offer. The Supplier must make alternative offers in a separate letter to accompany the offer. OXFAM is under no obligation to accept alternative offers.

 

Bill of Quantity: 

 

Item

Description of items

Quantity

Unit

Unit price $

Total price $

 

1

Supply of 63mm HDPE Pipes (PN16)  

900

M

 

 

 

2

Supply of 90mm HDPE Pipes (PN16)  

500

M

 

 

 

3

Supply of 63mm HDPE adapter (female)

 

2

Pcs

 

 

 

4

Supply of 90mm HDPE adapter (female)

 

2

Pcs

 

 

 

5

Supply of 63mm HDPE end plug 

 

2

Pcs

 

 

 

6

Supply of 90mm HDPE end plug 

 

2

Pcs

 

 

 

7

Supply of 63mm HDPE compression coupling 

 

6

Pcs

 

 

8

Supply of 90mm HDPE compression coupling

 

6

Pcs

 

 

 

9

Delivery to Debl Municiplaity, Bint Jbeil District.

1

LS

 

 

 

10

Supply of heavy-duty 4-inch copper gate valve 

1

Pcs

 

 

 

11

Supply of heady-duty 2.5-inch copper gate valve  

1

Pcs

 

 

 

12

Supply of heavy-duty 2-inch copper gate valve

 

3

Pcs

 

 

 

 

 

 

Total

 

 

 

VAT (11%)

 

 

 

TOTAL (after VAT)

 

 

 

             

 

 

3. TIMEFRAME AND PAYMENT SCHEDULE 

The supplier shall deliver the items within 7 days. 

Remuneration is based on the full delivery of the panels. 

No.

Deliverables

 

Estimated Dates

% Payment

1

DELIVERABLE: 

Delivery of all the items

 

18-August-25

100 %

 

 

 

 

 

 

 

TOTAL

 

100%

 

4. APPLICATION PROCESS

Submission instructions

Quotations and applications must reach Oxfam no later than [31/07/2025, Midnight, Lebanon time].

Responses must be submitted in English, electronically or by hand to: lebanonprocurement@oxfam.org.uk

The subject of the mail should be: [Supply of Pipes and Fittings+ [Name of bidder] 

Any questions, remarks or requests for clarification can be sent up to 3 days before the submission deadline in writing. The (anonymised) questions will be answered to all applicants.

Administrative requirements  

To be shortlisted for evaluation against award criteria, the following documents must be submitted with this application:

Documents to be submitted

Importance

1

Supplier Quotation/Proposal (description of the goods/services/works provided as per the specification, including any details of quality, brand and a clear indication of pricing 

• All prices must appear in USD with unit prices, total price and with a breakdown of applicable taxes (specify the VAT rate if applicable).
• Date and validity of quote must be included
• Supplier shall submit comprehensive technical data sheets showing features and specs. 

  

 

 

Mandatory

Documents to be submitted

Importance

2

Proof of registration: The bidders also must include a copy of their registration at the relevant Chamber of Commerce and / or document showing self-employed tax registration.  

Mandatory

3

Evidence of previous work

(List of similar projects with INGO’s)

Mandatory

4

Reference list showing company name, contact name, and phone number. 

Mandatory

5

Work Plan showing delivery date 

Mandatory 

 

Evaluation and award criteria

 

The quotations will be assessed according to the following criteria and distribution of points:

Award Criteria

 

Max. points

Technical criteria

 

 

Capability / competence of bidder to perform the work / service required

Demonstrated expertise and experience in the same domain (10pt)

70

 

Previous experience with Oxfam (5pt)

Previous experience with the NGO sector (10pt)

References (5pt)

 

 

Quality of products/ services and ability to meet requirements

Meeting technical specifications OR Level of understanding of work/service required (Data sheets) (25pt)

Ability to meet delivery date (5pt)

Value for money (10pt)

 

 

Financial criteria

 

 

Financial offer

Total cost of the offer

 30

 

TOTAL:

100

 

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. The purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

5. OTHER CONDITIONS

Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding

6. CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them. 

All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anticorruption that suppliers must follow.

 

 

 

[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)