Partnership Finance Assistant

PARTNERSHIP FINANCE ASSISTANT 

LOCATION: Beirut

CONTRACT TYPE: Fixed Term

JOB FAMILY: International

ONE OXFAM GRADE:    E     ZONE: 1

DEPARTMENT: Finance                                                                         

TEAM: Finance

SALARY:  as per salary scale

HOURS: (40)

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

DEPARTMENT PURPOSE: To provide effective financial management within Lebanon country programme, implementation and maintenance of Oxfam’s and donor’s financial procedures.

JOB PURPOSE:

JOB REPORTS TO

Partnership Finance Officer

ROLES REPORTING TO THIS JOB

NA

BUDGET RESPONSIBILITY

 NA

GEOGRAPHICAL SCOPE

Beirut

KEY STAKEHOLDERS

Program Managers, Technical Coordinators, and Funding Department

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Technical

• Maintian financial requirement and management of partners.
• Responsible for all financial partnership contracts within Oxfam Lebanon program
• Regular follow-up on Oxfam’s partners’ reports and Prepare monitoring report after.
• Ensure partners are complying with Oxfam and Donors’ procedures and requirements.
• Assess partner's financial capability, and assist Programme on capacity building plan and implementation
• Check grant payment request ensuring compliance to agreed condition of payment.
• Attend inception meetings, and regular partners’ meetings.
• Provide partners by the relevant requirements and make sure they have the right information.
• Ensure financial compliance through audit check of finance reports from partner NGOs and provide written feedback to the management and partners.
• Making regular partner visits to support, monitor, and review relevant documents
• Inform Partnership Finance Officerabout the findings and for the underspent and overspent balances.
• Check expenses if they are reasonable and accurate.
• Analyze and give feedback on partners’ spending vs. time (spending plan vs work plan).
• Support Partnership Finance Officer in budget revision for partners.
• Check details of partner reports, chase reports, prepare reports and to be ensure that report from partner can be presented to the donor within Oxfam’s report to donor
• To be the link and coordinate financial issues between Programme, Partners and Oxfam finance in coordination with the Partnership Finance Officer.
• Check PeopleSoft partners reports and reconciliations, submit to Partnership Finance Officer reconciled partner’s contracts.
• Check partners’ budgets vs expenditures and submit to Partnership Finance Officerregular monthly reports on partner’s expenditure vs remaining balances.
• Prepare information required by auditors.
• Revise and audit all the payments assuring it includes all the supporting doc’s: invoices, receipts, proof of payment, procurement doc’s, and or contracts, etc. This will require seeking appropriate authorization and insuring that all supporting documents are appropriately filed.
• Provide support to finance team incase needed.
• Any other responsibility or task that may be assigned by your line manager.

Key Attriutes

• Thorough understanding of financial system and how it interacts with other operational systems to maximise its information generating capabilities;
• Ability to gain and apply knowledge of the statutory requirements of the country.
• Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions;
• A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action.

Management

• Establish effective relations with Project Managers & other team members.

Ensure proper communication

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

ESSENTIAL

• Self-Awareness
• Listening
• Relationship building

In addition:

• Significant experience in finance, audit and accounting with national or international NGO or Audit firm of similar size
• Relevant experience in using financial/accounting software packages and use of other IT software in particular Microsoft applications.
• Ability to adapt to a fast changing environment and numerous, conflicting job requirements
• Ability to work and communicate effectively with partners/beneficiaries to insure compliance with Oxfam GB and Donor policies and procedures.
• Attention to detail, ability to work under pressure and be able to meet deadlines and to think and plan ahead.
• Good communication skills – verbal and written Arabic and English

Desirable

• Good communication and interpersonal skills
• Manages resources and deadlines with minimum supervision

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.