Project Coordinator, Promoting The Needs Of Women In Conflict In Mena

Duty Station: The consultant will be preferably based in Beirut. The Coordinator might be required to travel for up to 40% of time to meet with implementing partners and stakeholders.  BUDGET RESPONSIBILITY:   Oversight of project budget of 337,000 GBP with support from Finance team and line manager    KEY RESPONSIBILITIES:  Under the direct supervision of the Gender and Advocacy Adviser, the Project Coordinator will be responsible for the implementation of  Oxfam’s project: Promoting the Needs of Women in Conflict in MENA. The project aims to contribute to making decision-makers at the national, regional and international levels more responsive to the practical needs and strategic interests of women and girls in conflict and fragile settings in MENA. Activities in the 1st/ current phase include grants to 8 grassroots organizations in 2 countries; a regional research on gender and conflict and a case study.  Accordingly, the following is a non exhaustive list of the Project Coordinators main responsibilities: Project Management and Coordination: Plan and implement project activities in accordance with approved proposal, including setting up and managing small granting mechanism Lead on preparation of relevant implementation plans in consultation with partners. Prepare regular management and operational reports covering the achievement of key milestones agreed in plans Ensure all stakeholders are regularly updated on the progress of the programme and any issues that might impede the successful implementation of the programme. Liaise with all key stakeholders to ensure that all parties play their part in the execution of agreed actions. Provide backstopping and technical support to partners as required, whilst leading on the regional component of the programme Ensure that the project creatively adapts to the changing context in the region Lead on the project review events and ensure that adequate documentation of various aspects of the project is done Regularly monitor project implementation through support and monitoring field visits Ensure all project documents are recorded on Oxfam’s electronic information management system   Budget Management: Manage, monitor and review operational budgets covering all aspects of the project on a monthly basis, explaining any over or under-expenditures Monitor and approve any changes to the activities or to the budget requested by the grantees based on agreed tolerances  Ensure corrective action is taken across all targeted locations based on budget, expenditure and forecast Ensure that resources are correctly allocated  and spent as per agreed plans of operation   Donor Contract Management: Ensure donor and Oxfam requirements are shared with partners and grantees and rolled out Collect, review, analyse and develop progress reports for donors With support from funding team, ensure that communication with donors is effective and regular. Ensure programme compliance with the donor requirements, including procurement guidelines, as stipulated in the funding agreement Ensure all communication with donor and reports are recorded on Oxfam’s electronic information management system   Learning and Influencing: Ensure effective communication with all key stakeholders Devise innovative ways to promote and communicate project impact and learning and ensure it takes place: case studies, good practice, stories, etc. With support from manager, and in coordination with influencing team, develop and roll-out advocacy and campaigning work Ensure delivery of all regional support aspects of the programme with respect to advocacy and capacity building across all locations   SKILLS AND COMPETENCE: • Demonstrable experience of project monitoring and management including financial management (E) • Demonstrable experience of managing small grants and/or grant programmes (D) • Demonstrable experience of providing support to and building relationships with organisations with a range of experience and capacities (E) • Experience in supporting exchange of learning/experience across organisations/ movements (D) • A strong commitment to women’s rights (E) • Excellent communication and interpersonal skills (E) • Proven ability to write clearly and persuasively (E) • Demonstrable coordination skills among multiple stakeholders including remotely (E) • Fluency in Arabic and English in reading, writing and speaking is essential, fluency in French is a plus     OTHER: • Willingness and ability to travel extensively to other countries in MENA.   This consultancy is to carry out phase 1 of the project until 31st March 2017. An expected second phase is planned from April 2017 to March 2018, subject to funding, to be confirmed mid January 2017.