Project Coordinator, Women Lead

Duty Station: The post will be based in Oxfam’s Regional Gender Justice Programme (RGJP) Office, in Beirut. The Coordinator might be required to travel for up to 40% of time to meet with implementing partners and stakeholders. BUDGET RESPONSIBILITY:   Management of yearly budget of 400,000 GBP with support from Finance team and line manager  DIMENSIONS: Problems vary and include a combination of routine and some complex Work pattern is a mixture of reactive and planned work  Requires follow-up on ongoing events on women’s rights and participation in the context of programme countries and globally Required to make sound judgements regularly within agreed processes using a good understanding of the team and the facilities of the team Communication is with Oxfam staff as well as with partner organizations  Synthesis, analysis and communication of complex information to a range of stakeholders Required to connect with and network with a variety of stakeholders.   KEY RESPONSIBILITIES:  Under the direct supervision of the Gender and Advocacy Adviser, the Project Coordinator will be responsible for the start-up and delivery of Oxfam’s Women Lead: Driving Change in Conflict and Fragile Settings worth an estimated value of 800,000 GBP which aims to contribute to making decision-makers at the national, regional and international levels more responsive to the practical needs and strategic interests of women and girls in conflict and fragile settings through engagement of WROs with national governments, regional bodies, and the UN system. To support these changes, Oxfam will capitalise on its global networks and alliances as well as its access to decision-making spaces that remain challenging for WROs to gain access to. We will also use different models of partnership, like sub-granting, strategic alliances and coalitions, Accordingly, the following is a non exhaustive list of the Project Coordinators main responsibilities:  Project Management and Coordination: Plan and implement project activities in accordance with approved proposal, including setting up and managing small granting mechanism Lead on preparation of relevant implementation plans in consultation with partners. Prepare regular management and operational reports covering the achievement of key milestones agreed in plans Ensure all stakeholders are regularly updated on the progress of the programme and any issues that might impede the successful implementation of the programme. Liaise with all key stakeholders to ensure that all parties play their part in the execution of agreed actions.  Provide backstopping and technical support to partners as required, whilst leading on the regional component of the programme Ensure that the project creatively adapts to the changing context in the region Lead on the project review events and ensure that adequate documentation of various aspects of the project is done Regularly monitor project implementation through support and monitoring field visits Ensure all project documents are recorded on Oxfam’s electronic information management system   Budget Management: Manage, monitor and review operational budgets covering all aspects of the project on a monthly basis, explaining any over or under-expenditures Monitor and approve any changes to the activities or to the budget requested by the grantees based on agreed tolerances  Ensure corrective action is taken across all targeted locations based on budget, expenditure and forecast Ensure that resources are correctly allocated  and spent as per agreed plans of operation  Donor Contract Management: Ensure donor and Oxfam requirements are shared with partners and grantees and rolled out Collect, review, analyse and develop progress reports for donors With support from funding team, ensure that communication with donors is effective and regular. Ensure programme compliance with the donor requirements, including procurement guidelines, as stipulated in the funding agreement Ensure all communication with donor and reports are recorded on Oxfam’s electronic information management system  Learning and Influencing: Ensure effective communication with all key stakeholders Devise innovative ways to promote and communicate project impact and learning and ensure it takes place: case studies, good practice, stories, etc. With support from manager, and in coordination with influencing team, develop and roll-out advocacy and campaigning work Ensure delivery of all regional support aspects of the programme with respect to advocacy and capacity building across all locations   SKILLS AND COMPETENCE: • Demonstrable experience of project monitoring and management including financial management (E) • Demonstrable experience of managing small grants and/or grant programmes (D) • Demonstrable experience of providing support to and building relationships with organisations with a range of experience and capacities (E) • Experience in supporting exchange of learning/experience across organisations/ movements (D) • A strong commitment to women’s rights (E) • Excellent communication and interpersonal skills (E) • Proven ability to write clearly and persuasively (E) • Demonstrable coordination skills among multiple stakeholders including remotely (E) • Fluency in Arabic and English in reading, writing and speaking is essential, fluency in French is a plus    OTHER: • Legally entitled to live and work in Lebanon. • Willingness and ability to travel within Lebanon. • Willingness and ability to travel extensively to other countries.