Project Manager

AT OXFAM, WE WON’T LIVE WITH POVERTY.

Together we can end extreme poverty for good. Will you join us?

Project Manager

Programmes team

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Shaping a stronger Oxfam for people living in poverty.

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

All our work is led by three core values:

Empowerment. Everyone, from our staff and supporters to people living in poverty, should feel they can make change happen.

Accountability. We take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.

 Inclusiveness. We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Oxfam in Lebanon is increasingly working at local, national and international levels to improve the protection of civilian populations in situations of insecurity and displacement. The Project manager will be part of Oxfam’s efforts to bring about improvements to the safety of civilian populations in Lebanon, as well as local and national change in the protection framework applied to refugees and to civilian populations.

The Project Manager position will lead on and is accountable for all the programmatic, management and partnership aspects of our protection and cash projects in north Lebanon. As a key role within the Oxfam Lebanon Country programme, the position will be based in Tripoli, with occasional travel to Beirut. He/she will oversee effective management and relationships with relevant external stakeholders, manage the interventions throughout the project cycle, including budget management (expenditure planning and expenditure monitoring), lead in preparing and developing high-quality programme plans, including Monitoring, Evaluation, Accountability and Learning (MEAL) and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, and enhance internal and external learning and representation. In addition, the Project Manager will also identify scaling up opportunities and new project ideas in line with the thematic area.

Core Details

Location:

Tripoli, Lebanon

Internal Grade:

C2

Contract type:

Fixed Term -   24 months contract renewable pending availability of funds and performance

This role reports to:

Humanitarian Programme Coordinator

Staff reporting to this post:

3 direct reports (Project Officer and two project assistants). The post holder will be responsible to manage partner relations

Annual budget for the post:

Approximately 1 million USD (per year)

Key relationships/interactions:

EFSVL Coordinator, Economic Justice Coordinator

Screening checks:

N/A

key Responsibilities

Technical

Project Cycle Management & Programme Quality

• Develop overall programme documents in terms of work plans/budget, spending plans, Monitoring, Evaluation, Accountability and Learning (MEAL) plans, procurement plans;
• Work closely with the technical advisors, especially the Emergency Food Security and Livelihoods Coordinator, Economic Justice Coordinator and Policy Lead, as well as support staff and provide appropriate guidance and managerial support to implement the project in line with the objectives laid out in the donor approved proposal;
• Report, verbally and in writing to the Humanitarian Coordinator on a regular basis on programme progress;
• Ensure that the intervention mainstreams gender justice, protection and disability inclusion, where relevant;
• Ensure a constant and constructive relationship with municipalities, the local National Poverty Targeting Programme counterpart and Social Development Centres (SDCs) in the areas of intervention, as well as other relevant stakeholders;
• Lead, where applicable, in preparing progress reports for the donor in collaboration with partners, project staff, technical coordinators, funding coordinator and support teams. Ensure narrative reporting and financial accounting meet Oxfam and donor’s requirements;
• Support and promote programme quality and project strengthening activities e.g. data management, project quality meetings, learning events and partnership reviews;
• Ensure Oxfam’s Programme Management system (OPAL) is updated and relevant;
• Monitoring and evaluating the project regularly, ensuring partners’ and community participation as appropriate, as well as accountability towards communities;
• Follow up on MEAL activities and findings ensuring that learning from monitoring and evaluation is included and strategies and programme implementation are adapted accordingly;
• Ensure that risk management and contingency planning is included at all stages of the programmes;

Leadership

Partner management

• Lead on project partnership relations within the scope of the programme, including budget monitoring;
• Oversee activity and financial progress against project partnership agreements;
• Ensure appropriate monitoring (financial, technical, implementation) of partners;
• Responsible for ensuring partners receive relevant capacity building and support, in line with mutually agreed capacity building plans.

External representation

• Attend relevant coordination meetings especially the regional Protection Working Group and Basic Assistance Working group, and/or ensure that senior project staff attend those meetings regularly;
• Serve as a primary project representative to external stakeholders, including partners, donors, municipalities, and SDCs, etc; responsible for addressing all project matters;
• Assist with the coordination of visits of donors, and/or partners related to the project.

Management

People & Team Management

• Recruit and line manage relevant staff;
• Ensure staff are compliant with key internal procedures including security requirements and code of conduct;
• Solicit appropriate training and learning opportunities for team members in line with development objectives and ensure regular coaching of staff;
• Oversee performance management and staff development of team members, and provide necessary and timely feedback to all staff being directly managed;
• Ensure the physical welfare, well-being, and professional development of staff directly assigned to the project.

Other

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Essential

1. A Bachelor’s degree in a relevant discipline such Development Studies or equivalent experience;
2. 4-5 years of experience in protection, preferably in a senior role in conflict environments, or displacement and refugee crisis.
3. Evidence of project cycle management experience, including strategic planning, budgeting, reporting, monitoring & evaluation;
4. Management skills and experience, including line management, management of other resources, evidence of capacity to support others;
5. Demonstrable understanding of the gender dynamics of protection work, and ability to capture this in the analysis and design of protection activities, with a strong emphasis on the gendered aspects of conflict, violence and abuse.

Desirable

1. Strong knowledge and/or experience of emergency cash assistance or other cash-based humanitarian interventions. Protection professionals with relevant cash experience are strongly preferred;
2. Experience in policy and advocacy work;
3. Experience in building the capacity of the team internally and of external stakeholders;
4. Experience in working and jointly implementing projects involving local authorities and/or organisations as implementing partners.

Key Attributes

1. Diplomacy, tact and negotiation skills;
2. Good interpersonal, influencing and communication skills;
3. Proven team leadership and ability to work independently as required;
4. Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts;
5. Good written and spoken English is essential, as well as a good working knowledge of Arabic;
6. Sympathy with the aims and objectives of Oxfam;
7. Commitment to humanitarian principles and action.

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

At Oxfam, our job descriptions provide a guide to what might be expected in the role. Along with our strategy, the job profile is used to help to shape specific objectives for employees. Employees are supported to deliver these objectives and they are annually assessed against them as part of the Oxfam performance review process. This job profile is not incorporated into the employment contract.