Project Manager

Project Manager (generic)

JOB DETAILS

LOCATION: Beirut,Tripoli

CONTRACT TYPE: Fixed Term, 9 months, renewable

JOB FAMILY:  Programme/Technical

ONE OXFAM GRADE:   C2      

DEPARTMENT:

GLOBAL PROGRAMMES                                                                         

TEAM: Humanitarian Programme

SALARY:  As per Scale

HOURS: 40 (FTE)

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

TEAM PURPOSE: The Oxfam team in Lebanon implements integrated humanitarian, development and policy interventions in line with Oxfam’s country strategy for Lebanon as relevant to Beirut Mount Lebanon, the Bekaa and North Lebanon areas, including protection & governance; cash assistance and economic development/livelihood; WASH/water governance with a focus on partnerships. The humanitarian pillar, in particular, ensures that marginalized women and men of all nationalities and statuses are able to have safe access to WASH, attain their rights to life, security, protection and basic assistance, and that they are enabled to support their own basic needs, develop their livelihoods, all in a manner that respects and maintains their dignity.

JOB PURPOSE: The Project Manager position will lead and is accountable for an assigned project including programmatic, management and partnership aspects of Oxfam’s interventions. The position will be based in Beirut, with regular travel to programme sites which could include Beirut Mount Lebanon, North Lebanon, Akkar, North Bekaa and any other district assigned by Oxfam. He/she will oversee effective management and relationships with relevant external stakeholders, manage interventions throughout the project cycle, including budget management, lead in preparing and developing high quality programme plans, including MEAL and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, and enhance internal and external learning and representation.

JOB REPORTS TO

Humanitarian Programme Manager

ROLES REPORTING TO THIS JOB

Project Assistant/s (depending on the project)

BUDGET RESPONSIBILITY

Budget Holder  

GEOGRAPHICAL SCOPE

Beirut or Tripoli (with travel to all field locations in Beirut Mount Lebanon, Bekaa and North Lebanon)

KEY STAKEHOLDERS

Humanitarian Programme Coordinator, Governance and Economic Justice Programme Coordinator, WASH Advisor, Protection Advisor, Gender Advisor, Humanitarian Programme Managers, Field Engineer (Solar), MEAL Teams and others…

Project Cycle Management & Programme Quality

• Develop and oversee programme management instruments such as project workplans, spending plans, procurement plans – with an eye for continuous adaptation and improvement;
• Work closely with the WaSH, Protection, Food and Economic Security and Gender advisors, as well as support staff, to provide appropriate guidance and managerial support to implementing field teams;
• Ensure that all activities mainstream gender justice and protection;
• Promote monitoring and evaluation and programme quality, by supporting the design and adaptation of monitoring frameworks, monitoring tools, and review and follow-up on findings, support learning reviews and evaluations, ensuring that learning from monitoring and evaluation informs continuous quality improvement of Oxfam’s humanitarian programme;
• Provide robust monitoring of budgets and project spending trends, and propose budgetary adjustments;
• Lead on initiating relevant procurement processes, with support from Logistics, in line with programme spending and procurement planning;
• Ensure a constant and constructive relationship with municipalities in the areas of intervention, as well as other relevant stakeholders, such as the SDCs and the Water Establishments;
• Lead in preparing narrative progress reports for donors in collaboration with partners, project staff, technical advisors, Grants and Compliance Manager and support teams. Ensure narrative reporting meets Oxfam and donor’s requirements;
• Ensure that risk management and contingency planning is included at all stages of the programmes;
• Ensure compliance with the rules and regulations of Oxfam and Oxfam’s donors.
• Ensure Oxfam’s Programme Management system (OPAL) is updated and relevant;

 

People & Team Management

• Recruit and line manage relevant staff;
• Ensure staff are compliant with key internal procedures including security requirements and code of conduct;
• Solicit appropriate training and learning opportunities for team members in line with their performance objectives and ensure regular coaching of staff;
• Oversee performance management and staff development of team members, and provide necessary and timely feedback to all staff being directly managed;
• Ensure the physical welfare, well-being, and professional development of staff directly assigned to the project.

 

Partner Relations

• Lead on relationships with partners, including following up on the quality of the partnership, activity implementation in the field, the quality of implementation, and budget monitoring, while problem-solving any arising issues;
• Oversee the monitoring of progress against project partnership agreements;
• Support Oxfam’s partners with relevant capacity building in line with mutually agreed capacity building plans.

 

 

External representation

• Attend relevant sector coordination meetings as appropriate and feed information for continuous programme adaptation and compliance with sector standards;
• Serve as project representative to external stakeholders, such as donors, municipalities, SDCs and water establishments;
• Assist with the coordination of visits of donors, and/or partners related to the project.

 

CORE DIMENSIONS

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
• Behavioural competencies: Influencing, relationship building, strategic thinking and judgment, vision setting, self-awareness.

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

 

                                                           

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

 

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

 

 

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

• Self-Awareness
• Mutual accountability
• Decisiveness
• Strategic Thinking and Judgment
• Relationship Building

In addition:

• Experience working in Lebanon
• At least 3 years of Project Management experience
• Demonstrable understanding of the gendered dynamics of integrated protection and WASH work with a strong emphasis on the gendered aspects of conflict, violence and abuse.
• Good written and verbal communication, including ability to fluently articulate key issues verbally and in writing (Arabic and English)
• Commitment to gender equity, diversity, and equal opportunities.
• Experience in capacity building of staff and partners, and the professional development of staff.
• Ability to travel to project areas in Beirut Mount Lebanon, North Lebanon and the Bekaa

 

Desirable

• Experience and understanding of community-based approaches at the field level, including the constraints, sensitivities and risks associated with such work.
• Experience coordinating works around Solar Water Pumping Stations
• Experience working on Menstrual Hygiene Management Programming
• Experience working with partners.
• Conflict analysis skills.

 

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.