Project Officer - Waj

OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering   JOB PURPOSE: To provide support to implementing WAJ project and managing partners and relevant stakeholders. REPORTING LINES:   Post holder reports to: Project Manager - WAJ Coordination: Closely with Oxfam WAJ and Gender Hub teams (Programme and Finance), and offices and partners in Lebanon, Jordan, Yemen, and Egypt.   BUDGET RESPONSIBILITY: Overall management of programme budget. Budget monitoring and adjustment as needed.   DIMENSIONS: Support staff and partners in ongoing activities and ensure smooth partnership management. Contributes to project/ programme budget planning and monitoring by tracking the partners’ budget versus actual expenditures Develops an understanding of the dynamic context, including local issues, contacts and key players. Effective member of team and role model; demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards Takes responsibility for own work and delegated project/processes (including some leadership). Negotiation and representation with programme partners / counterparts Anticipates problems and regularly provides solutions. Successfully manages conflicting priorities. Demonstrates developed communications skills. Excellent knowledge of area of work and contributes to team planning. Proactively assumes more responsibility and/or more difficult areas of work in agreement with manager. Work pattern is a mixture of reactive and project work. Manages own workload without close supervision and works independently on making decisions and problem solving on routine issues/problems.   KEY RESPONSIBILITIES: Programme partnership and partners' support ● Establish strong relationship with WAJ partners ● Prepare partners' contracts and amendments when deemed necessary ● Provide technical assistance and support as deemed necessary in particular in areas related to monitoring to partners, using different training techniques, ● Support partners' required reports, ensure accuracy and detailed data, and timely delivery of activities by partners ● Timely responses to partners' queries   Programme monitoring, learning and evaluation ● Manage and support base line data of the programme with partners, to monitor change, and validate against the programme logical framework, ● Conduct at least 2 trips to the partners annually and submit monitoring reports, ● Conduct as needed emergency trips to partners ● Prepare donors' reports and prepare the schedule of the donor's review ● Ensure that data related to the programme is uploaded in Oxfam Project Accountability and Learning (OPAL) system ● Hold Learning reviews according to the programme plans with the partners, ● Capture learning and document the work of successful stories, to ensure that the programme inputs are producing positive results in the lives of women   Programme management ● Regular monitoring of the programme budget, and request of budget realignment as deemed necessary ● Review and ensure that the programme implementation is guided and in compliance with the donor's contract ● Update programme data in Oxfam system, ● Prepare monthly and quarterly reports on programme progress and assist in the preparation of debriefing to line manager ● Develop, accurate and updated filing system for the programme and for each partner ● Develop TORs for the consultants of the Mid Term Review and Final evaluations   Implementation ● Lead on the implementation of Oxfam activities, as specified in the programme document ● Prepare the annual plan for activity implementation ● Prepare Terms of Reference for various consultants, recruit competent consultants, and follow up their plans ● Develop summary policy brief of the researches to be prepared to advocate for women’s access to justice in the region   Collaboration and Coordination ● Coordinate and lead Oxfam managed activities related to the programme, and facilitate networking among partners ● Initiate understanding of the dynamics of power and key players in promoting women's access to justice and legal rights ● Link up women's groups and organizations through e-mails and update progress on women's access to justice ● Coordinate closely with Oxfam team from other programmes to learn from the experiences on promoting gender equality in the region ● Coordinate with Oxfam teams and offices in the region on relevant initiatives related to gender equality ● In collaboration with the media team upgrade the profile of the programme by reflecting stories and lessons learnt, regionally and globally ● Arrange for all national and regional initiatives/conferences/workshops ● Coordinate and collaborate closely with the finance team on budget related issues ● Collaborate with the campaign, and policy team in relevant issues to improve programme quality ● Assist on other task as requested by the Line Manager and as deemed necessary for programme development ● Participate in all relevant events on women's legal rights and represent Oxfam GB