Accounting Controller

General objective The Accounting Controller supports the Admin, HR & Finance Coordinator in managing and supervising the accounting at mission level and in improving the existing work practices to ensure compliance with donors and other regulatory requirements.   Responsibilities and tasks Coordination: She/he distributes information concerning the accounting and the cash flow situation regarding the whole mission, both within the Coordination and the main offices.   Specific objectives and linked activities Accountancy management   To be responsible of finalizing the Coordination monthly closing by reviewing, adjusting and validating the budget codes, budget lines, accounting codes and allocation of projects. To consolidate  all invoices exempted from the VAT and to do a quarterly report To make sure that all transactions posted in the accounting program Saga at Coordination and base levels are compliant with PU-AMI budgets and regulation To be in charge of the month-end closing at the Coordination base (invoices, authorization of payments, proper documentation) To support the bases for the month-end closing (budget codes, invoices, validation...) To be in charge of consolidating and preparing the month-end closing for the whole mission. To be in charge of answering all the monthly auditing questions from HQ To prepare bank reconciliation statements for each month-end closing at Coordination office, in order to keep track of the balances To make recommendations or updates of accounting policy & procedures To be responsible for the documentation (i.e. update of written procedures) and its dissemination among the relevant staff, in collaboration with the Admin, HR & Finance Coordinator         2. Reporting To report the result of the monthly closing to the bases and to the Admin, HR & Finance Coordinator To be in charge of preparing the reporting documents that are sent to HQ on a monthly basis          3. Archiving To ensure that donor accounting files are complete, well maintained and in accordance with PU-AMI and donors requirements To ensure the shipping of the files from bases to Coordination and from Coordination to HQ         4. Cash Management To do regular physical inventory of the safe and cash box at Coordination level, and report any discrepancies to superior. To ensure that the Cash handling procedures are implemented and respected To compile the weekly cash forecast needs from the bases and to report to the Admin, HR & Finance Coordinator the cash situation of the whole mission. To help and assist in managing the administrative tasks related to PU-AMI bank accounts (i.e. salaries transfers)         5. Internal Audit To conduct on a monthly basis an inter audit visit for the bases. To insure that all supporting documents (PR-PO-authorization of payments…etc.) are attached to the receipt and invoices. To check the quality of the invoices (date, name, item, price) To be a focal person to receive complaints from the Finance staff at the bases on accountancy and Saga. To send audit report after each auditing visit concerning the findings if present and suggest recommendations and appropriate measures to be set in place. To perform, after each audit visit, a field visit to assure that previously identified recommendations were taken into consideration. To be a focal person to receive complaints from suppliers.        6. External Audit To help the Admin, HR & Finance Coordinator in preparing the requirements for any external auditing visit.   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs   QUALIFICATIONS  Mandatory requirements Language skills: Fluent in Arabic and English Education degree: University degree in Finance/Accounting or a relevant field Work experience: Minimum 2-year experience in a similar position. Relevant finance & accounting experience with INGOs will be highly appreciated Knowledge & skills: Accounting procedures in INGOs, cash flow procedures, cash management, bank procedures, budget, BFU, vouchers and invoice issuing, reporting procedures Computer skills. Excellent in Excel – Very good knowledge of  Saga software Other: Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines. Knowledge of humanitarian actors Good management and pedagogical skills Excellent communication and diplomacy skills   Assets Interest: Strong motivation to help people in need Transversal skills: Highly organized Ability to analyze and suggest improvement Ability to take initiative and to deal with difficulties encountered in daily work Ability to adapt or change priorities according to the changing situation within a mission or the organization itself Autonomy, neutrality Hard worker Able to manage stress and pressure