Ame Manager

  AME Manager   Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non-religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.   Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.   PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.   POSITION GENERAL INFORMATION   Position: Assessment, Monitoring and Evaluation Manager Component: Quality Based in: Halba, Akkar Starting date: 17.03.2014 Duration: 6 Months (extendable if funding secure) Supervision Under the direct supervision of:           Projects Quality Coordinator Under the technical supervision of:     AME Coordinator Supervision of  :                                                     AME Senior Field Officers, AME Field Officers and AME Field Workers Under the overall supervision of:          Field Program Coordinator     OVERALL MISSION   General objective   The AME Manager will assist the base’s implementation teams in being accountable to donors by implementing the M&E strategy for each project/specific technical sector results frameworks, project monitoring plans, and common outcome indicators.   The AME Manager will work under the direct supervision of the Projects Quality Coordinator and the overall supervision of the Field Coordinator, based in Halba, Akkar.   The AME manager position’s major objectives are to properly achieve the following global tasks:   Implementation of the Assessment, Monitoring & Evaluation plan per project in collaboration with the implementation teams; Providing grant proposals and reports with accurate and qualitative data; Team management of all AME Field officers.   Responsibilities and tasks   AME: He/She will ensure implementation and oversight of all AME-related activities. Human Resources: He/She will supervise the AME team. Logistics and Administration: He/She will oversee the logistic and administrative duties related to AME activities under his/her responsibility. Safety and Security: He/She will assist in following safety and security rules on-base and will transmit all safety and security information to the Field Program Coordinator. Strategy: He/She will participate in developing new operations as needed.   Specific objectives and linked activities   1. Implementing the Assessment, Monitoring & Evaluation plan per project Participation in defining methodologies for major baseline and needs assessment studies; Supporting field teams in routine needs assessments and baselines; Keep track of all projects and grants assessment, monitoring and evaluation schedules and implementation of monitoring and evaluation procedures; Ensuring quality and accuracy of data and the serious follow up of available guidelines. Ensuring a good communication with operational teams on preparation of AME activities, implementation and results of AME.   2. Providing grant proposals and reports with accurate and qualitative data Support in the development of proposals and reports by collecting and analysing quality and accurate data and by keeping on organised archive system for M&E related activities; Participation in the preparation of results frameworks, performance monitoring and evaluation plans for new projects including the harmonization/standardization of indicators, data collection methodologies, time lines and measurement tools; In collaboration with the implementation team, to identify new areas of intervention and needs assessment.  3. Capitalization/Institutional Knowledge Building To organize training sessions on AME-related topics; To organize regular lessons learnt sessions with the implementation teams by presenting the results of assessments and evaluations and formulating recommendations; Maintaining a resource library related to the specific Field office/geographical area with internal or external information (such as assessments reports, post intervention reports, relevant external reports).   4. AME team management To recruit and train the AME team and to be proactive regarding internal or external training needs; To follow up the AME team according to the missions’ Standard Operating Procedures (daily management, performance evaluation, holidays management); To ensure performance evaluation of the AME team, and set up and follow up individual or team objectives; To constantly liaise and coordinate actions with the Project Quality Coordinator of the base.   5. Organization & Follow up To implement and follow up the AME department activities in direct collaboration with the Project Quality Coordinator of the base; To organize, schedule, coordinate and plan the department activities and the team’s work; To ensure proper coordination and liaison with the programs departments;   6. Internal and external reporting To provide internal reporting on activities according to PU-AMI internal tools; To prepare internal/external assessments, monitoring and evaluation reports. To produce high quality and timely contributions to proposals and reports   7. Financial and Logistics Management To follow-up the financial aspects of the AME activities (if needed); To manage the cash forecast in link with the AME activities (if needed).   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS   Mandatory requirements Language skills: Fluent in Arabic and English (speaking/reading/writing) Education degree: Baccalaureate/University degree in social science or any other relevant field Work experience: 2 years experience working for an NGO in an implementation team – 1 year experience in humanitarian project evaluation Knowledge & skills: Very good analytical and writing skills / High understanding of project cycle management / Good management capacities and team leadership spirit Computer skills: Good knowledge of the MS office software (including Word, Excel, Outlook) Other: Pedagogical skills, good knowledge of humanitarian actors and donors   Assets Interest: -       Strong motivation to help people in needs -       Understanding of the political situation in the area Transversal skills: -       Well organized and attention to details -       Conflict resolution and diplomacy experience -       Ability to analyse and suggest improvement -       Ability to take initiative to deal with difficulties encountered in daily work -       Ability to adapt or change priorities according to the changing situation within a mission or the organization itself -       Autonomy, neutrality, hard worker -       Able to manage stress and pressure -       Ability to work within a team.