BASE HUMAN RESOURCES OFFICER

RESPONSABILITIES AND TASKS
1. ADMINISTRATIVE & HR MANAGEMENT FOLLOW-UP
- Ensure regular follow up of administrative documents and personnel files deadlines respected
(appraisals, contracts, amendments etc...)
- Prepare local staff contracts (new recruitments, contract extensions or renewals) and ensure the
awareness of the employees of contract terms and conditions, internal HR policy and PU-AMI other
policies
- Follow up and report the legal status of the non-Lebanese staff
- Update the coordination on visa status of the expatriates
- Follow up days off and leaves for the national staff in accordance with the HR policy
- Translate and publish Memorandum documents internally in the base;
- Implement and follow up the filing and archiving procedure for expatriate and local employees (contracts,
personal documents, copies of IDs/passports, photos, PU-AMI cards, etc.)
- Supervise the official translation of administrative documents when requested
- Actively participate in implementing training and development programs for national staff
- Follow up on the trainings opportunities in the region
- Follow up on the base capacity building plan
- In coordination with the Administrative, HR & Finance Manager conduct internal trainings for the team
about different subjects related to HR rules and policies.
- Train Local partner(s) on HR Management, and support them in preparing administrative documents
(when applicable)
- Support in the preparation of disciplinary procedures documents
- Conduct HR briefing for new employees and when needed
- Update the HRMS every time a change arises

2. RECRUITMENT POLICY
- Ensure that the recruitment policy is implemented and respected
- Publish and follow up on the job vacancies
- Support managers in the recruitment process (selection grid, comparative table, technical tests)
- Replace the Admin, HR and Finance Manager in the interviews through the recruitment process
- Ensure the proper filing of the recruitment files
- Prepare the induction planning for the integration of new employee (contract, email, document to bring,
and briefing.)

3. PAYMENT
- Prepare the payroll of all employees at the end of each month
- Prepare the expatriates per diem at the beginning of each month
- Do the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance
(monthly and yearly) as well as all other annual declarations to Ministry of Finance
- Update the Salary database every time a change arise
- Be able to provide explanation and answer any of the employees’ inquiries about salary payments

4. HEALTH INSURANCE
- Update regularly the Insurance follow up
- Send the medical envelopes of the staff (including the medications, medical reports, receipts) to the
coordination office for reimbursement
- Keep track of the medical reimbursements received for each staff and record the amount
- Brief employees on insurance policies and be able to answer their inquiries

5. REPORTING
- Prepare, compile and ensure the quality of the monthly HR report
- Send HR files for registration in NSSF and forward updates when applicable
- Be in charge of updating the HR information of staff within the monthly/quarterly reports for the
national social security fund office and the Ministry of Finance in collaboration.
- Preparing the HR files for any external audit

6. CONFIDENTIALITY
- Ensure the confidentiality of information dealt with the course of the administration work (regarding
human resources or legal issues).
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s
needs.

Mandatory requirements
- Language skills: Fluent in Arabic and English
- Education degree: University degree in Human Resources or related field.
- Work experience: Minimum 1 year experience in a similar position (NGOs/private companies)
- Knowledge & skills: Good analytical and writing skills
- Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Assets
- Interest:
- Strong Motivation to help people in needs
- Management/capacity building
- Transversal skills:
- Well organized
- Ability to take initiative to deal with difficulties encountered in daily work
- Ability to adapt or change priorities according to the changing situation within a mission or the
organization itself
- Autonomy, neutrality, hard worker