Finance Assistant

GENERAL OBJECTIVE The Finance assistant has to assist the Admin, HR & Finance Manager in all the activities related to finance and cash management.  RESPONSABILITIES AND TASKS Role and Responsibilities                   Treasury & Cash Follow-up -  To manage the petty cash -  To do daily physical inventory of the petty cash, and report any discrepancies to superior -  To regularly go to the bank to withdraw money, in order to insure availability of cash at base level -  To prepare and follow up the pay-outs and advances, within established guidelines -  To prepare and validate any checks done at base level -  To translate all invoices to English -  To monitor due dates for payments of contracts -  To guarantee security of the cash and confidentiality of information   Cash card management:   -  To check the MoUs received from the program team and ensure the availability of all needed documents -  To Register the information of the beneficiaries in the cash card database before sending any card issuance request to Coordination -  To Register the information of the beneficiaries in the cash card database before sending any payment request to the coordination -  To archive all MoUs related to the beneficiaries in a proper way   Finance & Accounting Management -  To check, before recording any entry, that the invoices are compliant with PU-AMI’s regulations and procedures -  To record all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.) -  To participate in the consolidation of budget follow-ups and cash forecasts at base level -  To prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validation -  To be in charge of the monthly closing, revision and accounts for the base -  To issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations. -  To collect all invoices exempted from the VAT and to issue a quarterly report -  To prepare the bank reconciliation at the end of each month -  To check and to be responsible for following up the program payments if applicable (cash for rent, cash for work and minor rehabilitation payments, etc.) -  To be responsible of the preparation of the annual closing documents for the base. -  To assist in the preparation for the external audit visits (donor and coordination visits) The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.  Mandatory requirements Language skills: Fluent in Arabic and English Education degree: University degree in Finance, Accounting, or another relevant degree Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies) Knowledge and skills: Good analytical and writing skills Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel Other: Knowledge of humanitarian actors Good management and pedagogical skills Assets -  Interests Strong motivation to help people in need Accounting and finance - Transversal skills Well organized Ability to take initiative to deal with difficulties encountered in daily work Ability to adapt or change priorities according to the changing situation within a mission or the organization itself Autonomy, neutrality, hard worker Able to manage stress and pressure