Finance Assistant

GENERAL OBJECTIVE

  The Finance Assistant assists the Finance Officer in all the activities related to finance and cash management.

Role and Responsibilities

1. TREASURY & CASH FOLLOW-UP

• Manage the safe deposit box and the petty cash;
• Conduct a daily physical inventory of the safe deposit box and the petty cash, and report any discrepancies to his/her superior;
• Regularly go to the bank to withdraw money, in order to ensure availability of cash at coordination level;
• Prepare and follow up the pay-outs and advances, within established guidelines;
• Prepare and paychecks and payments at the base level;
• Translate invoices to English when necessary;
• Monitor due dates for payments of contracts;
• Guarantee security of the cash and confidentiality of information.

    2. FINANCE & ACCOUNTING MANAGEMENT

• Check, before recording any entry, that the invoices are compliant with PU-AMI’s regulations and procedures;
• Record all expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.);
• Be in charge of the monthly closing, revision, and accounts for Coordination;
• Issue vouchers, and properly archive the invoices and saga vouchers in dedicated files, as per the donors’ rules and regulations;
• Prepare the bank reconciliation at the end of each month.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

• Language skills: Fluent in Arabic and English
• Education degree: University degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of MS office software including Word, Outlook. Excellent in Excel
• Other: Knowledge of humanitarian actors good management and pedagogical skills

Interests Work in humanitarian action, social welfare.

Transversal skills:

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure